Auto-Archive Emails for Deleted Views
View gets deleted in Airtable? Related emails move to trash automatically. No manual cleanup.
Trigger
View Deleted
Triggers when a previously known Airtable view is deleted.
Action
Move to Trash
Moves an existing, non-deleted email message to the trash for the specified user.
Why this helps
When team members delete Airtable views or projects, related emails pile up, cluttering inboxes and losing context.
- Keep your inbox clean without manual work
- Archive related email context when a project ends
- Reduce decision fatigue on what to delete
Setup
Build it in a few focused steps.
- 1Connect Airtable and Gmail to Notis.
- 2Create an automation: 'When a view is deleted in Airtable, move emails related to that view to trash.'
- 3Notis uses the view name to match emails by subject or labels.
- 4Specify which Gmail labels to check for matching emails.
- 5Test by deleting a view and confirming emails are archived.
Questions about this workflow
Will this permanently delete my emails?
No. They go to trash, not permanent delete, so you can recover them for 30 days.
What if I want to keep the emails but label them differently?
You can ask Notis to apply a label (like 'archived-projects') instead of moving to trash.
How does Notis know which emails to archive?
You tell Notis: match by subject keywords, labels, or sender. It's flexible.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Airtable to Gmail. A trigger fires from one place; an action lands in another.
Airtable triggers
Gmail actions
Base Metadata Changed
Triggers when an existing Airtable base changes its name or permission level.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Base Schema Changed
Triggers when tables, fields, or views change in an Airtable base.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
User Profile Changed
Triggers when the connected Airtable user's profile information changes.
Create label
Creates a new label with a unique name in the specified user's gmail account.
View Created
Triggers when a new view is created in an Airtable base.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
View Deleted
Triggers when a previously known Airtable view is deleted.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
View Metadata Changed
Triggers when an Airtable view changes its name or type.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Not just Airtable and Gmail. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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