Get Alerts on Profile Changes
A team member's Airtable permissions or info changed? Email alert sent to leaders. Security and transparency, automatic.
Trigger
User Profile Changed
Triggers when the connected Airtable user's profile information changes.
Action
Send Email
Sends an email via gmail api using the authenticated user's google profile display name, requiring `is html=true` if the body contains html and valid `s3key`, `mimetype`, `name` for any attachment.
Why this helps
Role changes or permission updates often go unnoticed, causing confusion over who has access to what data.
- Know immediately when permissions change
- Audit trail for security and compliance
- Reduce onboarding and offboarding gaps
Setup
Build it in a few focused steps.
- 1Connect Airtable and Gmail to Notis.
- 2Create an automation: 'When an Airtable user profile changes, send an email to team leads.'
- 3Specify which email address(es) receive the alerts.
- 4Notis includes what changed (role, permissions, status) in the email.
- 5Test by updating a user profile and verify the alert arrives.
Questions about this workflow
What counts as a 'profile change'?
Role, department, permissions, email, phone, or any other profile field in Airtable.
Can I ignore changes for specific people?
Yes. Exclude bots, test users, or specific accounts from triggering alerts.
Is this useful for security?
Absolutely. It's a simple audit trail for who has access and when permissions changed.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Airtable to Gmail. A trigger fires from one place; an action lands in another.
Airtable triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Base Metadata Changed
Triggers when an existing Airtable base changes its name or permission level.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Base Schema Changed
Triggers when tables, fields, or views change in an Airtable base.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
User Profile Changed
Triggers when the connected Airtable user's profile information changes.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
View Created
Triggers when a new view is created in an Airtable base.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
View Deleted
Triggers when a previously known Airtable view is deleted.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
View Metadata Changed
Triggers when an Airtable view changes its name or type.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Airtable and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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