Instant Email Drafts for Asana Attachments
An attachment lands on your task, and you need to share it via email. Instead of downloading, composing, and re-attaching, Notis creates a draft with the file and context already included.
Trigger
Attachment Added to Task
Triggers when an attachment is added to a task.
Action
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Why this helps
Files get attached to tasks but are buried in Asana. Sharing them via email means hunting for them, downloading, and attaching manually—this friction makes sharing less likely.
- Share attachments without downloading and re-uploading
- Keep attachment context visible (task name, description)
- Reduce friction in file-sharing workflows
Setup
Build it in a few focused steps.
- 1Connect Asana and Gmail to Notis (one-time).
- 2Tell Notis: 'When a file is attached to a task, create an email draft that includes the attachment and task context.'
- 3Set the trigger to 'Asana: Attachment Added to Task'.
- 4Specify the channel for Notis automation reports.
- 5Test by attaching a file to an Asana task and check for a draft with the attachment in Gmail.
Questions about this workflow
Does the email include the attachment automatically?
Yes. Notis includes the file that was just added to the Asana task in the draft so it's ready to send immediately.
Can I customize the email body for each attachment?
Tell Notis what to include: 'Add a note like Please review the attached file and share feedback by EOD.' Notis includes your custom text in the draft.
What if I only want drafts for certain file types?
Tell Notis to filter: 'Only create drafts when PDFs or design files are attached.' Notis will skip other file types.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Gmail. A trigger fires from one place; an action lands in another.
Asana triggers
Gmail actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
New Comment on Task
Triggers when a comment is added to a task in a project.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
New Task Created
Triggers when a new task is created in a project.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Task Updated
Triggers when a task is updated in a project.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
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When this happens · Trigger
Do this · Action
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