Keep Email and Task Discussions in Sync
Someone comments on your Asana task and a related email thread is waiting for your update. Notis catches the comment and replies to the email so discussions stay unified.
Trigger
New Comment on Task
Triggers when a comment is added to a task in a project.
Action
Reply to email thread
Sends a reply within a specific gmail thread using the original thread's subject, requiring a valid `thread id` and correctly formatted email addresses. supports attachments via the `attachment` parameter with valid `s3key`, `mimetype`, and `name`.
Why this helps
Conversations split between Asana and email. Someone comments on a task, but stakeholders are still waiting for a response in email. Discussions fragment and context gets lost.
- Keep conversations in one place instead of fragments
- Reduce missed email responses
- Unified communication thread
Setup
Build it in a few focused steps.
- 1Connect Asana and Gmail to Notis (one-time).
- 2Tell Notis: 'When someone comments on a task, reply to the related email thread with a summary of the comment.'
- 3Set the trigger to 'Asana: New Comment on Task'.
- 4Choose the channel for Notis reports.
- 5Test by commenting on an Asana task and confirm the email thread gets a reply.
Questions about this workflow
How does Notis know which email thread to reply to?
You can specify in the automation: 'Reply to the thread with subject line containing the task name' or 'Reply to threads I've starred.' Notis finds the matching thread.
What will the reply say?
Tell Notis what to include: 'Reply with the commenter's name and the comment text' or 'Include a link to the task.' Notis crafts the reply.
What if there's no matching email thread?
Tell Notis what to do: 'Skip the reply' or 'Create a new email thread instead.' Notis handles the fallback.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Gmail. A trigger fires from one place; an action lands in another.
Asana triggers
Gmail actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
New Comment on Task
Triggers when a comment is added to a task in a project.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
New Task Created
Triggers when a new task is created in a project.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Task Updated
Triggers when a task is updated in a project.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
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When this happens · Trigger
Do this · Action
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