Auto-Organize Email by Task
New task arrives in Asana but your Gmail inbox doesn't know about it. Notis creates a matching label so you can thread related emails to the task without manual organization.
Trigger
New Task Created
Triggers when a new task is created in a project.
Action
Create label
Creates a new label with a unique name in the specified user's gmail account.
Why this helps
You create tasks in Asana and then manually set up email labels for related correspondence. This manual double-setup takes time and often gets forgotten.
- Auto-organize email without manual label creation
- Thread related emails to tasks instantly
- Keep inbox in sync with Asana projects
Setup
Build it in a few focused steps.
- 1Connect Asana and Gmail to Notis (one-time setup).
- 2Tell Notis: 'When a new task is created, create a Gmail label with the task name.'
- 3Set the trigger to 'Asana: New Task Created'.
- 4Specify the channel for Notis automation reports.
- 5Test by creating a new task in Asana and check that a matching label appears in Gmail.
Questions about this workflow
What will the label be named?
By default, Notis uses the task name. You can customize it: 'Name labels as [Project Name] - [Task Name]' or 'Use a consistent format like task-{task-id}.'
Can I nest labels under a parent category?
Yes. Tell Notis: 'Create labels under a parent label called Projects.' Notis nests them automatically.
What if I only want labels for certain projects?
Tell Notis which projects: 'Only create labels for tasks in my Client Work project.' Notis filters accordingly.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Gmail. A trigger fires from one place; an action lands in another.
Asana triggers
Gmail actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
New Comment on Task
Triggers when a comment is added to a task in a project.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
New Task Created
Triggers when a new task is created in a project.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Task Updated
Triggers when a task is updated in a project.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
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When this happens · Trigger
Do this · Action
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