Instant Email Drafts for New Tasks
A new task is created and you need to notify stakeholders, but composing from scratch takes energy. Notis creates a draft with task details so you just add a personal note and send.
Trigger
New Task Created
Triggers when a new task is created in a project.
Action
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Why this helps
New tasks need stakeholder notification but drafting emails from scratch is friction. You often skip notification or send bare-bones messages because effort feels high.
- Communicate task creation without friction
- Reduce startup energy for notifications
- Keep stakeholders informed automatically
Setup
Build it in a few focused steps.
- 1Connect Asana and Gmail to Notis (one-time).
- 2Tell Notis: 'When a new task is created, draft an email with the task name, description, and assignee.'
- 3Set the trigger to 'Asana: New Task Created'.
- 4Specify the channel for Notis reports.
- 5Test by creating a new task and check for a draft in Gmail with task details.
Questions about this workflow
What will the draft include?
Tell Notis what matters: 'Include task name, due date, assignee, and description.' Notis populates the draft from Asana.
Can I customize the draft template?
Yes. Tell Notis: 'Start with Hi {recipient}, here's your new task...' and include task details.' Notis uses your template.
Who should be on the To/CC line?
Tell Notis: 'Draft it to me and CC the assignee' or 'Email to the project stakeholders.' Notis sets up the recipients.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Gmail. A trigger fires from one place; an action lands in another.
Asana triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Attachment Added to Task
Triggers when an attachment is added to a task.
Create label
Creates a new label with a unique name in the specified user's gmail account.
New Comment on Task
Triggers when a comment is added to a task in a project.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
New Task Created
Triggers when a new task is created in a project.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Task Updated
Triggers when a task is updated in a project.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Asana and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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