Sync Asana Priorities Directly to Gmail Labels
Priorities live in Asana but your email doesn't know. When you tag a task as Urgent, automatically label the related email thread so nothing slips between the tools.
Trigger
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Action
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Why this helps
You carefully tag tasks by priority in Asana, but the related emails in Gmail stay unlabeled. When you're in email mode, you can't tell which items matter most.
- See task priorities directly in your email labels
- Keep inbox organized without manual work
- Reduce cognitive load when scanning emails
Setup
Build it in a few focused steps.
- 1Connect Asana and Gmail to Notis (setup once in the portal).
- 2Tell Notis: 'When a task is tagged as Priority, add the Priority label to the related email thread.'
- 3Set the trigger to 'Asana: Tag Added to Task' and specify which tag (e.g., Urgent, High Priority).
- 4Notis will use the label if it exists, or create one if it doesn't.
- 5Test by tagging an Asana task with your priority tag and confirm the email gets labeled.
Questions about this workflow
What if the email label doesn't exist yet?
Notis will create it automatically. If you tag a task as Urgent and no 'Urgent' label exists in Gmail, Notis creates one and applies it.
Can I map different Asana tags to different Gmail labels?
Yes. Tell Notis: 'Tag ASAP → add Urgent label, tag Waiting → add Blocked label.' Notis sets up each mapping.
Does this work for tags added by teammates too?
Yes. Any tag added by anyone on the team will trigger the email label, so your team's priorities automatically sync to Gmail.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Gmail. A trigger fires from one place; an action lands in another.
Asana triggers
Gmail actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
New Comment on Task
Triggers when a comment is added to a task in a project.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
New Task Created
Triggers when a new task is created in a project.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Task Updated
Triggers when a task is updated in a project.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
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When this happens · Trigger
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