Share Task Wins Automatically
Your team finishes work but stakeholders never hear about it. When a task moves to Done, automatically send a completion email so wins get celebrated and visibility stays high.
Trigger
Task Moved to Section
Triggers when a task is moved to a section in a project.
Action
Send Email
Sends an email via gmail api using the authenticated user's google profile display name, requiring `is html=true` if the body contains html and valid `s3key`, `mimetype`, `name` for any attachment.
Why this helps
Achievements happen in Asana but go unannounced. Stakeholders don't know what's been completed, so progress feels invisible and motivation dips.
- Celebrate progress automatically without extra work
- Keep stakeholders informed and engaged
- Build momentum by making wins visible
Setup
Build it in a few focused steps.
- 1Connect Asana and Gmail to Notis (one-time setup).
- 2Tell Notis: 'When a task is moved to Done, send a celebration email to my stakeholders listing what was completed.'
- 3Set the trigger to 'Asana: Task Moved to Section' and specify Done as the section.
- 4Choose where Notis reports automation runs.
- 5Test by moving a task to Done and confirm the completion email arrives.
Questions about this workflow
Can I include task details in the completion email?
Yes. Tell Notis: 'Include the task name, due date, and assignee in the email.' Notis pulls this from Asana automatically.
Who should receive the completion notification?
That's up to you. Tell Notis 'send to my manager,' 'email the whole team,' or 'just CC the client.' Notis sets up the recipients.
What if I want different recipients for different projects?
Tell Notis: 'When tasks are done in the Client Project, email the client. When done in Internal, email the team.' Notis handles each scenario.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Gmail. A trigger fires from one place; an action lands in another.
Asana triggers
Gmail actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
New Comment on Task
Triggers when a comment is added to a task in a project.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
New Task Created
Triggers when a new task is created in a project.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Task Updated
Triggers when a task is updated in a project.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Not just Asana and Gmail. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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