Auto-Adjust Permissions as Tasks Progress
Task moves to Review? Notis automatically grants the review team edit access to the Drive file. Task moves to Done? Permissions shift to view-only for archival. Smart, automatic permission management.
Trigger
Task Updated
Triggers when a task is updated in a project.
Action
Update Permission
Tool to update a permission with patch semantics. use when you need to modify an existing permission for a file or shared drive.
Why this helps
Neurodivergent founders often manually adjust file permissions, forget to do it, or grant access too early or too late. Over-sharing or under-sharing creates bottlenecks or security issues.
- Stakeholders get access exactly when they need it
- No manual permission management
- Reduces over-sharing and bottlenecks
Setup
Build it in a few focused steps.
- 1Connect Asana and Google Drive to Notis.
- 2Create the automation: tell Notis 'When an Asana task moves to Review, grant [review-team-email] edit access. When it moves to Done, change it to view-only.'
- 3Select 'Task Moved to Section' as the trigger.
- 4Choose your notification channel.
- 5Test by moving an Asana task through different sections and verifying permissions update in Drive.
Questions about this workflow
Can different task types have different permission rules?
Yes. Tell Notis 'Design tasks grant Design team access, Finance tasks grant Finance team access' based on project or tag.
What permission levels are supported?
Viewer (read-only), Commenter (read and comment), Editor (full edit). Specify which in your prompt.
What if someone already has access?
Notis will update their permission level or leave it if it's already adequate. Specify: 'Upgrade to edit if they're currently view-only.'
Can I revoke access automatically?
Yes, if needed. Include: 'When task moves to Done, remove access for external stakeholders but keep internal team.'
What about shared drives vs. personal files?
Both are supported. Notis handles both shared drives and personal Drive files.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Google Drive. A trigger fires from one place; an action lands in another.
Asana triggers
Google Drive actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Copy file
Duplicates an existing file in google drive, identified by its `file id`.
Attachment Added to Task
Triggers when an attachment is added to a task.
Create Comment
Tool to create a comment on a file. use when you need to add a new comment to a specific file in google drive.
New Comment on Task
Triggers when a comment is added to a task in a project.
Create Shared Drive
Tool to create a new shared drive. use when you need to programmatically create a new shared drive for collaboration or storage.
New Task Created
Triggers when a new task is created in a project.
Create File or Folder
Creates a new file or folder with metadata. use to create empty files or folders, or files with content by providing it in the request body (though this action primarily focuses on metadata creation).
Task Moved to Section
Triggers when a task is moved to a section in a project.
Create a File from Text
Creates a new file in google drive from provided text content (up to 10mb), supporting various formats including automatic conversion to google workspace types.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Create a folder
Creates a new folder in google drive, optionally within a parent folder specified by its id or name; if a parent name is provided but not found, the action will fail.
Task Updated
Triggers when a task is updated in a project.
Create Reply
Tool to create a reply to a comment in google drive. use when you need to respond to an existing comment on a file.
Connect any two apps with Notis in the middle.
Asana and Google Drive, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7-day trial of any paid plan, with 20$ of usage included.
No card. Works with personal or business Google Drive.