Unblock Your Workflow: Weekly Reminders for Stalled Tasks
Every Friday at 3 PM, Notis sends a WhatsApp summary: '2 tasks stuck in Review for 5+ days, 1 blocked on Design.' The team can rush to unblock before the week ends.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Send message
Send a text message to a whatsapp number. note: the message will reflect on the recipient's phone number only if they have texted first.
Why this helps
Tasks get stuck in workflow stages with no one noticing. Bottlenecks compound over weeks, and by the time they're discovered, they've cascaded into larger delays.
- Proactive bottleneck detection
- Prevents multi-week delays
- Clear ownership for unblocking
- Regular workflow health checks
Setup
Build it in a few focused steps.
- 1Connect Asana and WhatsApp to Notis.
- 2Ask Notis: 'Every Friday at 3 PM, send me a WhatsApp summary of tasks stuck in Progress or Blocked sections for more than 3 days.'
- 3Notis will schedule the recurring check and format the summary.
- 4Receive the first reminder and verify it includes tasks needing attention.
Questions about this workflow
Can I adjust the time or day?
Yes. Tell Notis: 'send every Thursday at 10 AM instead' or 'send every day at 9 AM for real-time tracking.' Fully customizable.
What counts as 'blocked' in your system?
You define it. It could be any task in a 'Blocked' section, any task with a 'blocked' tag, or any task that hasn't moved in X days. Tell Notis the criteria.
Can I get alerts for team members' stalled tasks too?
Yes. Tell Notis: 'include all stalled tasks from my team's projects in the weekly summary' or send individual alerts to each team member.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Whatsapp. A trigger fires from one place; an action lands in another.
Asana triggers
Whatsapp actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Create message template
Create a new message template for the whatsapp business account. templates must be approved by whatsapp before they can be used. templates are required for marketing messages and messages sent outside the 24-hour window.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Delete message template
Delete a message template from the whatsapp business account. this permanently removes the template and it cannot be recovered. only delete templates that are no longer needed.
Attachment Added to Task
Triggers when an attachment is added to a task.
Get business profile
Get the business profile information for a whatsapp business phone number. this includes business details like description, address, website, and contact info.
New Comment on Task
Triggers when a comment is added to a task in a project.
Get media
Get information about uploaded media including a temporary download url. the download url is valid for 5 minutes and can be used to retrieve the actual media file. this is useful for downloading media that was sent to your whatsapp number.
New Task Created
Triggers when a new task is created in a project.
Get media info
Get metadata about uploaded media without generating a download url. this is useful for checking file size, type, and hash without downloading the file. use get media if you need the actual download url.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Get message templates
Get all message templates for the whatsapp business account. templates are required for sending messages outside the 24-hour window and for marketing/utility messages.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Get phone number
Get details of a specific phone number associated with a whatsapp business account.
Task Updated
Triggers when a task is updated in a project.
Get phone numbers
Get all phone numbers associated with a whatsapp business account (waba).
Connect any two apps with Notis in the middle.
Asana and Whatsapp, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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