Know When New Teammates Join Folders
Folders are your team's shared workspace. Get a Telegram alert when someone new is added so you can welcome them and set expectations.
Trigger
New Folder Collaboration Created
Triggers when a new collaboration is created on a specific folder in Box. This trigger monitors a specific Box folder and fires when new collaborations are detected.
Action
Send Message
Send a text message to a telegram chat using the bot api.
Why this helps
New team members are added to shared folders but you don't know until they ask questions about outdated processes or miss critical context.
- Stay aware of team additions to shared spaces
- Proactively onboard new collaborators with context
- Ensure consistent folder access policies
Setup
Build it in a few focused steps.
- 1Connect Box and Telegram to Notis.
- 2Create an automation: 'When a new collaboration is created on this Box folder, send me a Telegram message with the new collaborator's name, email, and assigned role.'
- 3Select 'integration event' and the folder to monitor.
- 4Choose Telegram as your notification destination.
- 5Test by adding a new collaborator to the Box folder and verifying the Telegram alert.
Questions about this workflow
Can I auto-add new collaborators to other tools?
Not directly from this automation, but you can use the Telegram message as a trigger to manually add them elsewhere, or set up a multi-step workflow.
Will I be notified of role changes?
This automation focuses on new collaborations. Set up a separate one to monitor role changes if needed.
What if I monitor a deep folder structure?
The automation tracks the specific folder you select. Subfolders aren't included unless you set up separate automations.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Box to Telegram. A trigger fires from one place; an action lands in another.
Box triggers
Telegram actions
Collaboration Details Changed
Triggers when a collaboration's details change (e.g., role, status, expiration). This trigger monitors a specific collaboration and detects when any meaningful field changes, such as role, status, expiration date, access type, or acknowledgment status.
Answer Callback Query
Use this method to send answers to callback queries sent from inline keyboards. the answer will be displayed to the user as a notification at the top of the chat screen or as an alert.
Comment Changed
Triggers when a comment's content or details change in Box. This trigger monitors a specific Box comment and detects when any meaningful field changes, such as message text edits, tagged message changes, or modification timestamp updates.
Delete Message
Delete a message, including service messages, with certain limitations.
New File Comment Added
Triggers when a new comment is added to a file in Box. This trigger monitors a specific Box file and fires when new comments are detected.
Edit Message
Edit text messages sent by the bot.
File Metadata Changed
Triggers when a file's metadata or properties change in Box. This trigger monitors a specific Box file and fires when changes are detected in key fields like name, description, size, modification time, parent folder, or status.
Export Chat Invite Link
Generate a new primary invite link for a chat; any previously generated primary link is revoked. the bot must be an administrator in the chat for this to work and must have the appropriate administrator rights.
File Shared Link Changed
Triggers when a file's shared link settings change in Box. This trigger monitors a specific Box file's shared link and fires when changes are detected in the shared link configuration, such as access level, permissions, password protection, expiration date, or vanity URL.
Forward Message
Forward messages of any kind. service messages can't be forwarded.
New File Version Uploaded
Triggers when a new file version is uploaded to a file in Box. This trigger monitors a specific Box file and fires when new versions are detected.
Get Chat Info
Get up to date information about the chat (current name of the user for one-on-one conversations, current username of a user, group or channel, etc.).
New Item Added to Folder
Triggers when a new item (file, folder, or web link) is added to a folder in Box. This trigger monitors a specific Box folder and fires when new items are detected.
Get Chat Administrators
Get a list of administrators in a chat. on success, returns an array of chatmember objects that contains information about all chat administrators except other bots.
Folder Properties Changed
Triggers when a folder's core properties change in Box. This trigger monitors a specific Box folder and fires when changes are detected in properties like name, description, modification time, parent folder, item status, or shared link settings.
Get Chat History
Get chat history messages. note: this uses the getupdates method with specific parameters to retrieve historical messages.
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When this happens · Trigger
Do this · Action
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