Turn Every Important Email Into a Task
New emails arrive, but action items get lost in your inbox. Let Notis extract what matters and create a task record in Airtable so nothing falls through the cracks.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create a record
Creates a new record in a specified airtable table; field values must conform to the table's column types.
Why this helps
Action items buried in email threads create duplicate work and context-switching. You either manually re-type tasks or forget them entirely.
- Eliminate manual task entry from emails
- Capture action items before they're forgotten
- Keep your Airtable task list in sync with email commitments
- Reduce email context-switching
Setup
Build it in a few focused steps.
- 1Connect your Gmail and Airtable accounts to Notis (one-time setup in the portal).
- 2Create a new automation in Notis with this prompt: 'When I receive a new email, extract any action items and create a task record in Airtable with the subject, sender, and due date if mentioned.'
- 3Set the trigger to 'New Gmail Message Received' and choose Slack or email for run notifications.
- 4Test by sending yourself an email with a clear action item and verify the task appears in Airtable within seconds.
Questions about this workflow
Does this work for all emails or just specific senders?
By default, it runs on all incoming emails. You can refine the prompt to specify labels, domains, or keywords (e.g., 'only from clients') if you want to be selective.
What if an email doesn't mention a due date?
Notis will create the task record without a due date. You can manually set it in Airtable, or refine the prompt to assign a default deadline.
Can I exclude certain emails (e.g., newsletters)?
Yes. Update the prompt to skip emails with certain keywords or from specific addresses, like 'ignore newsletters and promotional emails.'
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Airtable. A trigger fires from one place; an action lands in another.
Gmail triggers
Airtable actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Create base
Creates a new airtable base with specified tables and fields within a workspace; ensure field options are valid for their type.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Create Comment
Creates a new comment on a specific record within an airtable base and table.
Create Field
Creates a new field within a specified table in an airtable base.
Create multiple records
Creates multiple new records in a specified airtable table.
Create a record
Creates a new record in a specified airtable table; field values must conform to the table's column types.
Create table
Creates a new table within a specified existing airtable base, allowing definition of its name, description, and field structure.
Delete Comment
Deletes an existing comment from a specified record in an airtable table.
Delete multiple records
Deletes up to 10 specified records from a table within an airtable base.
Connect any two apps with Notis in the middle.
Not just Gmail and Airtable. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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