Never Lose Track of What You Sent
You send dozens of emails daily, but where's the trail? Notis logs every outgoing message to Airtable so your CRM stays current and you never wonder 'did I follow up with that lead?'
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Create a record
Creates a new record in a specified airtable table; field values must conform to the table's column types.
Why this helps
Sent emails vanish into your email archive. Without a central log, you can't track who you've contacted, what you promised, or when to follow up.
- Automatic CRM record of every email you send
- Eliminate manual communication logging
- Never miss a follow-up opportunity
- Maintain searchable communication history
Setup
Build it in a few focused steps.
- 1Connect Gmail and Airtable to Notis through the portal.
- 2Create an automation with this prompt: 'When I send an email, create a record in Airtable with the recipient's email, subject, date sent, and a link to the message thread.'
- 3Choose 'Email Sent' as the trigger and select your preferred notification channel.
- 4Send a test email to a colleague and confirm it appears in your Airtable CRM within moments.
Questions about this workflow
Will this log emails to my own company domain or all recipients?
It logs all sent emails by default. You can filter the prompt to exclude internal team emails if you only want external communications tracked.
Can I exclude certain emails (like internal notes)?
Yes. Refine the prompt to skip emails to certain addresses or with specific subject patterns.
Does it capture attachments or just the email text?
It captures recipient, subject, and timestamp. For attachment details, you can add them manually or refine the prompt to note them.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Airtable. A trigger fires from one place; an action lands in another.
Gmail triggers
Airtable actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Create base
Creates a new airtable base with specified tables and fields within a workspace; ensure field options are valid for their type.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Create Comment
Creates a new comment on a specific record within an airtable base and table.
Create Field
Creates a new field within a specified table in an airtable base.
Create multiple records
Creates multiple new records in a specified airtable table.
Create a record
Creates a new record in a specified airtable table; field values must conform to the table's column types.
Create table
Creates a new table within a specified existing airtable base, allowing definition of its name, description, and field structure.
Delete Comment
Deletes an existing comment from a specified record in an airtable table.
Delete multiple records
Deletes up to 10 specified records from a table within an airtable base.
Connect any two apps with Notis in the middle.
Not just Gmail and Airtable. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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