Turn Urgent Emails into Asana Subtasks
When an urgent email lands, Notis creates a subtask under your current project. Your most pressing work is already tracked without you lifting a finger.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create subtask
Creates a new asana subtask under an existing parent task (`task gid`); `due on` and `due at` are mutually exclusive and cannot be set simultaneously.
Why this helps
Urgent emails interrupt workflow and get lost in the noise. Without a lightweight way to capture them into Asana, they either get forgotten or derail the whole day.
- Urgent emails instantly become tracked Asana subtasks without delay
- Subtasks stay grouped under a parent task, so context isn't lost
- No need to manually create the task or decide where it goes
- Urgent work is visible without needing to check email separately
Setup
Build it in a few focused steps.
- 1Connect Gmail and Asana integrations in Notis.
- 2Create an automation: 'When I star an email as urgent, create a subtask under my current project.'
- 3Use 'New Gmail Message Received' as the trigger and Notis will listen for starred/important emails.
- 4Pick your notification channel and save.
- 5Test by starring an email and confirming a subtask appears under your parent task within 30 seconds.
Questions about this workflow
Can I use Gmail labels instead of starring emails?
Absolutely. Tell Notis: 'When an email gets the Urgent label, create a subtask' and it will watch for that Gmail label instead.
Which parent task does the subtask get created under?
You can specify a default task in your prompt ('create under my Daily Standup task') or Notis can ask you to pick one the first time it runs.
Can I add due dates to urgent email subtasks?
Yes. In your prompt say 'create the subtask due today' or 'due tomorrow by 5pm' and Notis will set the date automatically.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Asana. A trigger fires from one place; an action lands in another.
Gmail triggers
Asana actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
Connect any two apps with Notis in the middle.
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When this happens · Trigger
Do this · Action
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