Turn Invoice Emails into Tracked Expenses Instantly
Invoices arrive in your inbox, get logged to your expense sheet automatically—accounting stays current and nothing gets buried.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Batch update spreadsheet
Updates a specified range in a google sheet with given values, or appends them as new rows if `first cell location` is omitted; ensure the target sheet exists and the spreadsheet contains at least one worksheet.
Why this helps
Expense management means reading each invoice email, extracting amounts, vendors, and dates, then manually updating a sheet. Critical invoices get missed during crunch weeks; by tax season you're scrambling to reconstruct spending.
- Eliminate manual invoice data entry
- Keep expense reports current throughout the month
- Never miss a vendor invoice or overpayment
- Simplify tax and audit prep with a complete spending record
Setup
Build it in a few focused steps.
- 1Connect Gmail and Google Sheets integrations to Notis.
- 2Tell Notis: 'When invoices arrive, add them to my expense sheet with vendor, amount, due date, and status.'
- 3Select the trigger: new messages containing keywords like invoice, receipt, or bill.
- 4Pick the channel for expense notifications.
- 5Test by forwarding a recent invoice and watching it appear in Sheets.
Questions about this workflow
How does Notis know an email is an invoice?
You guide it. Tell Notis to look for emails with keywords like 'invoice,' 'receipt,' or 'bill,' or from specific vendor domains.
Can it extract the invoice amount automatically?
Notis can extract numbers from email bodies and attachments. It's not perfect, so review extracted amounts—especially for large invoices—before paying.
What if an invoice is a PDF attachment?
Notis can analyze PDFs. Tell it to extract invoice details from attachments and add them to Sheets.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Google Sheets. A trigger fires from one place; an action lands in another.
Gmail triggers
Google Sheets actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add Sheet to Spreadsheet
Adds a new sheet (worksheet) to a spreadsheet. use this tool to create a new tab within an existing google sheet, optionally specifying its title, index, size, and other properties.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Aggregate Column Data
Searches for rows where a specific column matches a value and performs mathematical operations on data from another column.
Append Dimension
Tool to append new rows or columns to a sheet, increasing its size. use when you need to add empty rows or columns to an existing sheet.
Batch get spreadsheet
Retrieves data from specified cell ranges in a google spreadsheet; ensure the spreadsheet has at least one worksheet and any explicitly referenced sheet names in ranges exist.
Batch update spreadsheet
Updates a specified range in a google sheet with given values, or appends them as new rows if `first cell location` is omitted; ensure the target sheet exists and the spreadsheet contains at least one worksheet.
Batch Update Values by Data Filter
Tool to update values in ranges matching data filters. use when you need to update specific data in a google sheet based on criteria rather than fixed cell ranges.
Clear Basic Filter
Tool to clear the basic filter from a sheet. use when you need to remove an existing basic filter from a specific sheet within a google spreadsheet.
Clear spreadsheet values
Clears cell content (preserving formatting and notes) from a specified a1 notation range in a google spreadsheet; the range must correspond to an existing sheet and cells.
Connect any two apps with Notis in the middle.
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When this happens · Trigger
Do this · Action
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