Delegate Tasks and Track Them in One Step
When you email a task to a team member, it gets logged in your team sheet automatically—no separate project management tool, no forgotten delegations.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create spreadsheet row
Inserts a new, empty row into a specified sheet of a google spreadsheet at a given index, optionally inheriting formatting from the row above.
Why this helps
Founders delegate via email but forget who owns what. Team members miss assignments buried in their inbox. Without a single task board, accountability vanishes and deadlines slip.
- Create a single source of truth for delegated work
- Eliminate 'did you see my email?' follow-ups
- Give team visibility into who owns what and when it's due
- Reduce dropped tasks from lost emails
Setup
Build it in a few focused steps.
- 1Connect Gmail and Google Sheets.
- 2Tell Notis: 'When I email a task to the team, create a row with the assignee name, task description, and due date.'
- 3Set the trigger: emails to specific team members or emails with keywords like 'please complete' or 'can you handle.'
- 4Pick the notification channel.
- 5Test by emailing a task and watching the row appear in the team sheet.
Questions about this workflow
How does Notis know who to assign the task to?
Look at the recipient. If you email a task to alice@company.com, Notis can assign it to Alice. You can refine this rule.
Can team members update task status in the sheet?
Yes. The sheet is live. Team members mark tasks complete, and you can set up alerts when work finishes.
What if I email multiple people the same task?
Notis creates separate task rows for each recipient, so both are tracked individually.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Google Sheets. A trigger fires from one place; an action lands in another.
Gmail triggers
Google Sheets actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add Sheet to Spreadsheet
Adds a new sheet (worksheet) to a spreadsheet. use this tool to create a new tab within an existing google sheet, optionally specifying its title, index, size, and other properties.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Aggregate Column Data
Searches for rows where a specific column matches a value and performs mathematical operations on data from another column.
Append Dimension
Tool to append new rows or columns to a sheet, increasing its size. use when you need to add empty rows or columns to an existing sheet.
Batch get spreadsheet
Retrieves data from specified cell ranges in a google spreadsheet; ensure the spreadsheet has at least one worksheet and any explicitly referenced sheet names in ranges exist.
Batch update spreadsheet
Updates a specified range in a google sheet with given values, or appends them as new rows if `first cell location` is omitted; ensure the target sheet exists and the spreadsheet contains at least one worksheet.
Batch Update Values by Data Filter
Tool to update values in ranges matching data filters. use when you need to update specific data in a google sheet based on criteria rather than fixed cell ranges.
Clear Basic Filter
Tool to clear the basic filter from a sheet. use when you need to remove an existing basic filter from a specific sheet within a google spreadsheet.
Clear spreadsheet values
Clears cell content (preserving formatting and notes) from a specified a1 notation range in a google spreadsheet; the range must correspond to an existing sheet and cells.
Connect any two apps with Notis in the middle.
Not just Gmail and Google Sheets. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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