Turn Every Email Into a Contact Record
Stop re-entering contact info. When an email lands in your inbox, Notis creates a Hubspot contact automatically, so nothing gets lost and you can focus on responding.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create batch of contacts
Creates up to 100 new contact records in hubspot crm, optionally associating them with existing crm objects; ensure associated object ids are valid.
Why this helps
You receive hundreds of emails but manually adding each sender as a contact is tedious and error-prone. Many leads slip through because you never get around to logging them.
- Eliminates manual contact data entry across tools
- Captures every email sender in your CRM automatically
- Reduces decision fatigue by removing a repetitive task
- Ensures no lead is forgotten or overlooked
Setup
Build it in a few focused steps.
- 1Connect Gmail and Hubspot to Notis via the portal (one-time setup).
- 2Create a new automation and tell Notis: 'When I receive a new email, create or update a contact in Hubspot with the sender's details.'
- 3Choose your notification channel (email, Telegram, Slack) to receive run reports.
- 4Test it: send yourself a test email and verify the contact appears in Hubspot within seconds.
Questions about this workflow
Will this create duplicate contacts?
Notis checks if the email sender already exists in Hubspot and updates their record instead of creating a duplicate. You stay clean.
What contact fields get populated?
Notis extracts the sender's email and name from the email header and creates or updates the contact. Additional fields can be filled in via your automation prompt.
Does this work for internal emails?
Yes, but you can refine your prompt to exclude emails from your own team or specific domains if needed.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Hubspot. A trigger fires from one place; an action lands in another.
Gmail triggers
Hubspot actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
Not just Gmail and Hubspot. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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