Track Your Email Outreach as Marketing Records
Your email outreach should be tracked in Hubspot, but manually logging each sent email as a marketing record is tedious. Notis creates records automatically, so you have a complete outreach history.
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Create a new marketing email
Creates a new marketing email in hubspot, allowing comprehensive configuration of content, recipients, sender details, a/b testing, scheduling, web version, and other settings; the internal `name` for the email is required.
Why this helps
You send targeted outreach emails to prospects, but they're not recorded in Hubspot's marketing email history. Your team can't see which emails you've sent, and you lose the ability to track response rates.
- Creates a complete history of your email outreach in Hubspot
- Allows your team to see which emails have been sent to each prospect
- Enables tracking of response rates and engagement patterns
- Reduces duplicate outreach by making sent emails visible to the team
Setup
Build it in a few focused steps.
- 1Connect Gmail and Hubspot to Notis.
- 2Create an automation: 'When I send an email that matches my outreach pattern (keywords like demo, proposal, pricing), create a marketing email record in Hubspot.'
- 3Set your notification channel.
- 4Send a test outreach email and verify it appears as a marketing record in Hubspot with recipient and subject populated.
Questions about this workflow
Will this log every email I send?
You can refine your prompt to only log outreach emails with specific keywords or to specific domains, excluding internal or personal emails.
Can it track email opens and clicks?
Notis creates the record in Hubspot, and Hubspot can track opens/clicks if configured. Notis ensures your sent emails are in the system where Hubspot can monitor them.
Can I add attachments to the marketing record?
You can reference attachments in the marketing record if you mention them in your automation prompt.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Hubspot. A trigger fires from one place; an action lands in another.
Gmail triggers
Hubspot actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
Not just Gmail and Hubspot. Any combination from 985+ integrations.
When this happens · Trigger
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