Never Miss Recording an Outreach Email Again
You send emails to prospects, but logging each one in Hubspot is a forgotten step. Notis records every sent message as engagement automatically, so your contact history is complete.
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Create email
Creates a new email engagement record in hubspot, requiring portal-specific `properties` (e.g., `hs timestamp` as a utc millisecond timestamp), and that association `to id`s and `associationtypeid`s are valid and existing.
Why this helps
Your email outreach isn't reflected in Hubspot because manually logging sent emails feels tedious. Your CRM shows incomplete customer timelines and you lose visibility into your own follow-up patterns.
- Maintains accurate engagement history in Hubspot without extra work
- Prevents gaps in customer communication timelines
- Gives team visibility into your outreach efforts
- Reduces the mental load of remembering to log emails
Setup
Build it in a few focused steps.
- 1Connect Gmail and Hubspot integrations in Notis.
- 2Create an automation: 'When I send an email, create an engagement record in Hubspot that logs the email recipient, subject, and timestamp.'
- 3Select where Notis should notify you of completed runs.
- 4Send a test email and verify it appears as an engagement record in the contact's Hubspot profile within seconds.
Questions about this workflow
Will this log internal emails to teammates?
You can refine your prompt to exclude specific email addresses or domains, or set it to only log external outreach.
Does it capture email attachments?
Notis logs the email metadata (recipient, subject, time sent). Attachment details can be included in the engagement body if needed.
What if I send an email to multiple recipients?
Notis creates an engagement record for each recipient, ensuring everyone's communication history is tracked individually.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Hubspot. A trigger fires from one place; an action lands in another.
Gmail triggers
Hubspot actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
Not just Gmail and Hubspot. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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