Keep Your Hubspot Email History Clean and Focused
Email piles up in Hubspot, making it hard to find active conversations. Notis can archive stale emails on a schedule, so you only see what's actually relevant.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Why this helps
Your Hubspot inbox fills with old follow-up emails that are no longer relevant. Hunting through hundreds of archived conversations slows you down when you need to find recent customer correspondence.
- Reduces visual clutter in your Hubspot email history
- Speeds up searching for active, recent conversations
- Prevents decision paralysis when deciding what to keep
- Maintains a clean, auditable CRM without manual effort
Setup
Build it in a few focused steps.
- 1Connect Hubspot to Notis.
- 2Create a scheduled automation: 'Every Monday at 9 AM, archive all emails in Hubspot that are older than 30 days, but keep any from the current quarter.'
- 3Choose how Notis should confirm the weekly run (email, Slack, etc.).
- 4Verify the automation runs correctly by checking your Hubspot email archive the following week.
Questions about this workflow
Will archived emails be deleted?
No. Archived emails are moved to the recycling bin and can be restored if needed. They're just hidden from your active view.
Can I adjust the age threshold?
Yes. You can tell Notis to archive emails older than 30, 60, or 90 days—whatever works for your sales cycle.
Will it archive emails from important deals in progress?
You can refine your automation to exclude emails from contacts with active deals, or to preserve emails with specific tags.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Hubspot. A trigger fires from one place; an action lands in another.
Gmail triggers
Hubspot actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
Not just Gmail and Hubspot. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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