Turn Emails Into Tracked Tasks
Every email is a potential action item. With this automation, Gmail messages become Jira issues instantly, so you never wonder what happened to that message.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create Issue
Creates a new jira issue (e.g., bug, task, story) in a specified project.
Why this helps
Emails pile up in your inbox while critical requests languish untracked, and you're left guessing what actually needs doing.
- Keep all work in one system instead of splitting attention between email and Jira
- No more inbox drift—every message becomes a trackable issue
- Reduce the friction of manually logging emails as tasks
Setup
Build it in a few focused steps.
- 1Connect your Gmail and Jira accounts to Notis (one-time setup in your portal).
- 2In Automations, create a new automation and tell Notis: 'When I receive an email, create a Jira issue with the subject as the title and the email body as the description.'
- 3Set the trigger to 'New Gmail Message Received' and choose a Slack or email channel where Notis will confirm each issue created.
- 4Test by having a colleague send you an email and verify the issue appears in your Jira inbox.
Questions about this workflow
Will every single email create an issue?
By default, yes—this keeps nothing hidden. You can later refine it with Notis to skip auto-reply, archived, or spam emails.
Can Notis extract attachments too?
Yes. Notis can attach email files to the Jira issue automatically.
What if I want to ignore certain senders?
Tell Notis 'Skip emails from no-reply@' or similar patterns when setting up the automation.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Jira. A trigger fires from one place; an action lands in another.
Gmail triggers
Jira actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add Attachment
Uploads and attaches a file to a jira issue.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add Comment
Adds a comment using atlassian document format (adf) for rich text to an existing jira issue.
Add Watcher to Issue
Adds a user to an issue's watcher list by account id.
Assign Issue
Assigns a jira issue to a user, default assignee, or unassigns; supports email/name lookup.
Bulk Create Issues
Creates multiple jira issues (up to 50 per call) with full feature support including markdown, assignee resolution, and priority handling.
Create Issue
Creates a new jira issue (e.g., bug, task, story) in a specified project.
Link Issues
Links two jira issues using a specified link type with optional comment.
Create Project
Creates a new jira project with required lead, template, and type configuration.
Connect any two apps with Notis in the middle.
Not just Gmail and Jira. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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