Connect Email Into Your Existing Workflow
A single email often relates to multiple threads of work. This automation captures the message and links it to related issues, so context flows instead of scattering.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Link Issues
Links two jira issues using a specified link type with optional comment.
Why this helps
You receive an email about a project that touches multiple initiatives, but you create a single issue and lose the connection to related work, fragmenting your workflow view.
- Automatically connect new email-based issues to ongoing work
- Reduce context-switching by keeping related issues visible
- Let Notis infer issue relationships from email content instead of you linking them manually
Setup
Build it in a few focused steps.
- 1Connect Gmail and Jira to Notis.
- 2Tell Notis: 'When I receive an email, create a Jira issue and link it to any related open issues in the project, using the email keywords to find matches.'
- 3Set the trigger to 'New Gmail Message Received' and select your notification channel.
- 4Send a test email that references an existing project and verify the links are created correctly.
Questions about this workflow
How does Notis know which issues to link?
It reads the email content and uses keywords/project mentions to find related open issues, then suggests or creates the links you'd manually make.
Will it always find the right issues?
It's smart about keywords and senders, but you can guide it: 'Link to issues mentioning [feature name]' or 'Link to the current sprint.'
What link type does it use?
By default, 'relates to'—but you can specify 'blocks,' 'is blocked by,' or other link types in your automation prompt.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Jira. A trigger fires from one place; an action lands in another.
Gmail triggers
Jira actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add Attachment
Uploads and attaches a file to a jira issue.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add Comment
Adds a comment using atlassian document format (adf) for rich text to an existing jira issue.
Add Watcher to Issue
Adds a user to an issue's watcher list by account id.
Assign Issue
Assigns a jira issue to a user, default assignee, or unassigns; supports email/name lookup.
Bulk Create Issues
Creates multiple jira issues (up to 50 per call) with full feature support including markdown, assignee resolution, and priority handling.
Create Issue
Creates a new jira issue (e.g., bug, task, story) in a specified project.
Link Issues
Links two jira issues using a specified link type with optional comment.
Create Project
Creates a new jira project with required lead, template, and type configuration.
Connect any two apps with Notis in the middle.
Not just Gmail and Jira. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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