Turn Emails Into Assigned Work
You email a team member asking them to do something. Normally they miss it in their inbox or create their own task, but this automation creates and assigns the task for them so they see it in Jira.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Assign Issue
Assigns a jira issue to a user, default assignee, or unassigns; supports email/name lookup.
Why this helps
You send work requests via email but they disappear into inboxes, and you're never sure if the person saw it, understood it, or added it to their actual task list.
- Work delegated via email lands in Jira instantly so no one misses it
- No miscommunication about what someone is supposed to do
- Team members work from one truth: Jira, not scattered email
Setup
Build it in a few focused steps.
- 1Connect Gmail and Jira to Notis.
- 2Tell Notis: 'When I send an email mentioning a team member's name, create a Jira issue and assign it to them automatically.'
- 3Set the trigger to 'Email Sent' and choose your notification channel.
- 4Test by sending an email to your team that mentions someone by name and watch the issue appear assigned to them.
Questions about this workflow
What if I mention multiple people?
Notis can create one issue and assign it to all mentioned people, or create separate issues for each—you choose.
How does it know who to assign to?
It matches names in the email to Jira user accounts. You can train it with variations of names over time.
Can I exclude certain keywords?
Yes, tell Notis 'Don't assign tasks for emails marked [FYI]' or similar.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Jira. A trigger fires from one place; an action lands in another.
Gmail triggers
Jira actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add Attachment
Uploads and attaches a file to a jira issue.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add Comment
Adds a comment using atlassian document format (adf) for rich text to an existing jira issue.
Add Watcher to Issue
Adds a user to an issue's watcher list by account id.
Assign Issue
Assigns a jira issue to a user, default assignee, or unassigns; supports email/name lookup.
Bulk Create Issues
Creates multiple jira issues (up to 50 per call) with full feature support including markdown, assignee resolution, and priority handling.
Create Issue
Creates a new jira issue (e.g., bug, task, story) in a specified project.
Link Issues
Links two jira issues using a specified link type with optional comment.
Create Project
Creates a new jira project with required lead, template, and type configuration.
Connect any two apps with Notis in the middle.
Not just Gmail and Jira. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7 days free trial with 20$ free usage included.
No card. Works with personal or business Jira.