Your Meeting Notes Are Already Written
When someone sends you meeting notes or a recap via email, you should file that information away in your team's meeting notes database. But often it stays in email instead, scattered across team members' inboxes. This workflow automatically creates a meeting notes page in Notion from emails about meetings, so your institutional knowledge stays organized and searchable.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create Notion page
Creates a new empty page in a notion workspace.
Why this helps
Meeting information is scattered: agendas in email, notes in someone's Google Doc, action items in Slack. When you need to reference what was discussed, you can't find it quickly, and new team members don't know where to look.
- Meeting information automatically goes to your Notion meeting database instead of staying in email
- Team members can quickly search past meetings and decisions in one place
- Meeting agendas and notes are ready for the team without manual forwarding or copying
Setup
Build it in a few focused steps.
- 1Connect Gmail and Notion to Notis.
- 2Ask Notis: 'When I receive an email with a meeting agenda or recap (emails with Meeting in the subject or from a meeting bot), create a new page in my Meeting Notes database with the date, attendees, agenda, and notes from the email.'
- 3Notis will ask which Notion database to use and what properties to include (Date, Attendees, Agenda, Action Items, etc.).
- 4Choose your notification channel so the team can see when new meeting notes are added.
- 5Send a test meeting recap email to confirm the Notion page is created with proper formatting.
Questions about this workflow
What if meeting info is split across multiple emails?
Set up multiple workflows or tell Notis to consolidate: 'If an email replies to a previous meeting thread, update the existing meeting notes page instead of creating a new one.'
Can I extract action items automatically?
Yes. Ask Notis to identify and extract action items from meeting emails and create them as tasks in a separate Action Items database, or as checkboxes on the meeting page.
What if meeting notes come from different formats (Google Meet, Zoom, email)?
You can set up separate workflows for different sources. Or tell Notis: 'Any email with Meeting or Recap in the subject becomes a meeting notes page, regardless of source.'
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Notion. A trigger fires from one place; an action lands in another.
Gmail triggers
Notion actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add multiple content blocks (bulk, user-friendly)
Efficiently adds multiple standard content blocks to a notion page in a single api call with automatic markdown parsing. the 'content' field in notionrichtext blocks now automatically detects and parses markdown formatting including headers (# ## ###), bold (**text**), italic (*text*), strikethrough (~~text~~), inline code (`code`), links ([text](url)), and more. ideal for bulk content creation, ai agents, and replacing multiple individual add page content calls. supports automatic text formatting, content splitting, and up to 100 blocks per request.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add content to Notion page
Deprecated: appends a single content block to a notion page or a parent block (must be page, toggle, to-do, bulleted/numbered list, callout, or quote); invoke repeatedly to add multiple blocks.
Append complex blocks (advanced, full control)
Appends complex blocks with full notion block structure to a parent block or page. use for advanced scenarios requiring precise control: code blocks, tables, embeds, nested children within blocks, or when working with pre-built notion block objects. requires full notion api block schema - use add multiple page content for simpler content creation.
Archive Notion Page
Archives (moves to trash) or unarchives (restores from trash) a specified notion page.
Create comment
Adds a comment to a notion page (via `parent page id`) or to an existing discussion thread (via `discussion id`); cannot create new discussion threads on specific blocks (inline comments).
Create Notion Database
Creates a new notion database as a subpage under a specified parent page with a defined properties schema; use this action exclusively for creating new databases.
Create Notion page
Creates a new empty page in a notion workspace.
Delete a block
Archives a notion block, page, or database using its id, which sets its 'archived' property to true (like moving to "trash" in the ui) and allows it to be restored later.
Connect any two apps with Notis in the middle.
Not just Gmail and Notion. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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