A Complete Record of Everything You Send
Neurodivergent founders often struggle with follow-up because they forget what they already said. You send an email, move on, and then weeks later you can't remember if you actually sent that proposal or just thought about it. This workflow logs every sent email to Notion automatically, so you have a complete record without any manual work.
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Insert row database
Creates a new page (row) in a specified notion database.
Why this helps
Without a record of what you have sent, you either follow up redundantly or miss critical follow-ups entirely. Email archives are scattered and hard to search, so you end up re-reading old threads instead of reviewing a clean log.
- Automatically build a searchable archive of every email you send
- Never forget what you already committed to in writing
- Simplify follow-up by reviewing your sent log instead of the Gmail archive
Setup
Build it in a few focused steps.
- 1Connect Gmail and Notion to Notis (one-time).
- 2Tell Notis: 'When I send an email in Gmail, create a new entry in my Sent Email Log database with the recipient, subject, and send date.'
- 3Notis will ask you to confirm which database to use and what properties to capture (To, Subject, Date Sent, Body snippet, etc.).
- 4Choose 'Email Sent' as your trigger and specify where Notis should send run updates.
- 5Send a test email and confirm that Notis logged it correctly in Notion.
Questions about this workflow
Will this capture emails I want to keep private?
Only emails sent from the Gmail account connected to Notis are logged. You can also ask Notis to skip certain recipients or domains (e.g., 'Don't log emails to myself or to [domain]').
How much data does each log entry contain?
Notis captures the recipient(s), subject line, send timestamp, and a snippet of the body. You can customize exactly what gets logged in your plain-language prompt.
Can I search this log from inside Notion?
Yes, Notion's database search and filters work on all the logged properties. You can sort by date, filter by recipient, or search by subject keyword.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Notion. A trigger fires from one place; an action lands in another.
Gmail triggers
Notion actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add multiple content blocks (bulk, user-friendly)
Efficiently adds multiple standard content blocks to a notion page in a single api call with automatic markdown parsing. the 'content' field in notionrichtext blocks now automatically detects and parses markdown formatting including headers (# ## ###), bold (**text**), italic (*text*), strikethrough (~~text~~), inline code (`code`), links ([text](url)), and more. ideal for bulk content creation, ai agents, and replacing multiple individual add page content calls. supports automatic text formatting, content splitting, and up to 100 blocks per request.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add content to Notion page
Deprecated: appends a single content block to a notion page or a parent block (must be page, toggle, to-do, bulleted/numbered list, callout, or quote); invoke repeatedly to add multiple blocks.
Append complex blocks (advanced, full control)
Appends complex blocks with full notion block structure to a parent block or page. use for advanced scenarios requiring precise control: code blocks, tables, embeds, nested children within blocks, or when working with pre-built notion block objects. requires full notion api block schema - use add multiple page content for simpler content creation.
Archive Notion Page
Archives (moves to trash) or unarchives (restores from trash) a specified notion page.
Create comment
Adds a comment to a notion page (via `parent page id`) or to an existing discussion thread (via `discussion id`); cannot create new discussion threads on specific blocks (inline comments).
Create Notion Database
Creates a new notion database as a subpage under a specified parent page with a defined properties schema; use this action exclusively for creating new databases.
Create Notion page
Creates a new empty page in a notion workspace.
Delete a block
Archives a notion block, page, or database using its id, which sets its 'archived' property to true (like moving to "trash" in the ui) and allows it to be restored later.
Connect any two apps with Notis in the middle.
Not just Gmail and Notion. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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