Urgent Emails Get Their Own Attention
An urgent email can easily get lost in your inbox if you're busy or distracted. This workflow watches for urgent emails and instantly creates a dedicated Notion page for each one, giving it the visibility and follow-up attention it deserves.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create Notion page
Creates a new empty page in a notion workspace.
Why this helps
Neurodivergent founders can miss time-sensitive messages because they blend into the background noise of daily email. Without a dedicated alert system, urgent items fall through the cracks and become crises.
- Urgent emails get flagged immediately as dedicated Notion pages you can't miss
- Never fall into the crisis trap because urgent items stayed hidden in your inbox
- Dedicated page per urgent email keeps context and follow-ups organized
Setup
Build it in a few focused steps.
- 1Connect Gmail and Notion to Notis.
- 2Tell Notis: 'When I receive an urgent email (marked urgent in Gmail, from certain senders, or with keywords like URGENT, ASAP, or CRITICAL), create a new Notion page in my Urgent Items workspace with the full email and a checkbox for when it is resolved.'
- 3Notis will ask you to define what counts as urgent (starred, labeled, from specific people, keywords, etc.).
- 4Choose your parent page or database and notification channel for urgent alerts.
- 5Send a test email from someone and mark it urgent to confirm the Notion page is created.
Questions about this workflow
What if I get a lot of emails marked urgent? Won't that overwhelm me?
Tell Notis to be more selective: 'Only flag emails from these specific senders as urgent' or 'Only emails with the URGENT label, not just marked urgent.' You control the criteria.
Can I snooze or mark an urgent email as handled?
Yes. The Notion page will have a checkbox or status field you can update when resolved. You could also ask Notis to send you a reminder to check urgent pages each morning.
Does this interfere with Gmail's normal urgent labels?
No, this is in addition to Gmail's system. You're just adding a Notion layer so urgent items are visible in your task system too.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Notion. A trigger fires from one place; an action lands in another.
Gmail triggers
Notion actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add multiple content blocks (bulk, user-friendly)
Efficiently adds multiple standard content blocks to a notion page in a single api call with automatic markdown parsing. the 'content' field in notionrichtext blocks now automatically detects and parses markdown formatting including headers (# ## ###), bold (**text**), italic (*text*), strikethrough (~~text~~), inline code (`code`), links ([text](url)), and more. ideal for bulk content creation, ai agents, and replacing multiple individual add page content calls. supports automatic text formatting, content splitting, and up to 100 blocks per request.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add content to Notion page
Deprecated: appends a single content block to a notion page or a parent block (must be page, toggle, to-do, bulleted/numbered list, callout, or quote); invoke repeatedly to add multiple blocks.
Append complex blocks (advanced, full control)
Appends complex blocks with full notion block structure to a parent block or page. use for advanced scenarios requiring precise control: code blocks, tables, embeds, nested children within blocks, or when working with pre-built notion block objects. requires full notion api block schema - use add multiple page content for simpler content creation.
Archive Notion Page
Archives (moves to trash) or unarchives (restores from trash) a specified notion page.
Create comment
Adds a comment to a notion page (via `parent page id`) or to an existing discussion thread (via `discussion id`); cannot create new discussion threads on specific blocks (inline comments).
Create Notion Database
Creates a new notion database as a subpage under a specified parent page with a defined properties schema; use this action exclusively for creating new databases.
Create Notion page
Creates a new empty page in a notion workspace.
Delete a block
Archives a notion block, page, or database using its id, which sets its 'archived' property to true (like moving to "trash" in the ui) and allows it to be restored later.
Connect any two apps with Notis in the middle.
Not just Gmail and Notion. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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