Escalate urgent Gmail messages through Outlook
Keep urgent client requests from blending into the inbox. Notis reviews each new Gmail message against your criteria and sends a focused Outlook escalation when action is needed.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Send email
Sends an email with subject, body, recipients, and an optional attachment via microsoft graph api; attachments require a non-empty file with valid name and mimetype.
Why this helps
Time-sensitive client requests can wait unnoticed when attention is split across personal Gmail and company Outlook routines.
- Routes urgent requests to the right responder
- Condenses the issue into actionable context
- Keeps routine messages out of the escalation path
Setup
Build it in a few focused steps.
- 1Connect Gmail and Outlook to Notis once.
- 2Ask Notis to escalate Gmail messages that match your definition of urgent.
- 3Describe the Outlook recipients, concise message format, and urgency criteria in plain language.
- 4Select New Gmail Message Received, choose a run-report channel, and test with a safe example.
Questions about this workflow
Can I decide what counts as urgent?
Yes. Describe the senders, topics, deadlines, or language that should trigger an Outlook escalation.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Outlook. A trigger fires from one place; an action lands in another.
Gmail triggers
Outlook actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add mail attachment
Tool to add an attachment to an email message. use when you have a message id and need to attach a small (<3 mb) file or reference.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create calendar
Tool to create a new calendar in the signed-in user's mailbox. use when organizing events into a separate calendar.
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Create contact folder
Tool to create a new contact folder in the user's mailbox. use when needing to organize contacts into custom folders.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Create Email Rule
Create email rule filter with conditions and actions
Create mail folder
Tool to create a new mail folder. use when you need to organize email into a new folder.
Create master category
Tool to create a new category in the user's master category list. use after selecting a unique display name.
Delete mail folder
Delete a mail folder from the user's mailbox. use when you need to remove an existing mail folder.
Download Outlook attachment
Downloads a specific file attachment from an email message in a microsoft outlook mailbox; the attachment must contain 'contentbytes' (binary data) and not be a link or embedded item.
Connect any two apps with Notis in the middle.
Gmail and Outlook, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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No card. Works with personal or business Outlook.