Your Complete Meetings Inventory
Every calendar event becomes a searchable Airtable record
Trigger
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Action
Create multiple records
Creates multiple new records in a specified airtable table.
Why this helps
Your calendar is the source of truth for meetings, but it's not searchable like a database. You can't easily find all meetings with a specific person, topic, or time period without clicking through your calendar.
- Calendar becomes searchable and filterable in Airtable
- Backup and audit trail of all meetings
- Easy reporting on meeting frequency and patterns
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Airtable to Notis
- 2Tell Notis: 'Sync my complete Google Calendar to an Airtable meetings inventory base, including event names, dates, times, organizers, and all attendees'
- 3Select Calendar Event Sync as your trigger (full-data polling)
- 4Pick your Airtable base and table for the master inventory
- 5Test by running the sync and reviewing the full event records in Airtable
Questions about this workflow
How far back does this sync?
It syncs your calendar going forward. For historical meetings, ask Notis to backfill a specific date range on first run.
Will this create a duplicate if I already synced before?
Notis checks for duplicates by event ID so you get one record per meeting, not copies.
Can I automate this to run weekly?
Yes, tell Notis to run the full sync every Monday morning so your Airtable stays current.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Airtable. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Airtable actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Create base
Creates a new airtable base with specified tables and fields within a workspace; ensure field options are valid for their type.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Create Comment
Creates a new comment on a specific record within an airtable base and table.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Create Field
Creates a new field within a specified table in an airtable base.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Create multiple records
Creates multiple new records in a specified airtable table.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Create a record
Creates a new record in a specified airtable table; field values must conform to the table's column types.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Create table
Creates a new table within a specified existing airtable base, allowing definition of its name, description, and field structure.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Delete Comment
Deletes an existing comment from a specified record in an airtable table.
Delete multiple records
Deletes up to 10 specified records from a table within an airtable base.
Connect any two apps with Notis in the middle.
Not just Google Calendar and Airtable. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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