Stop Showing Projects as On-Track When Their Meetings Vanish
Cancelled meetings automatically pause their related projects
Trigger
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Action
Update record
Modifies specified fields of an existing record in an airtable base and table; the base, table, and record must exist.
Why this helps
A key meeting cancels but you forget to update the project status in Airtable, so your tracker shows work progressing when it actually stalled.
- Project statuses stay accurate when meetings change
- No more outdated timeline projections
- Quickly see which initiatives are blocked by cancelled meetings
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Airtable to Notis
- 2Ask Notis: 'When a meeting is cancelled, find the matching project in Airtable and mark its status as paused'
- 3Select Event Canceled or Deleted as your trigger
- 4Notis will identify how to match calendar events to project records (usually by event name)
- 5Test by cancelling a meeting and confirming the project status updates
Questions about this workflow
What if a meeting doesn't have a matching project record?
The automation skips it gracefully. Only records with a clear match get updated.
Can I restore a project status if a meeting is uncancelled?
Not automatically through this workflow. You'll need to manually flip it back, or set up a separate automation for rescheduled meetings.
Does this work for meetings I delete vs Google cancelling them?
Yes. Deletions, cancellations, and rejections all trigger this automation.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Airtable. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Airtable actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Create base
Creates a new airtable base with specified tables and fields within a workspace; ensure field options are valid for their type.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Create Comment
Creates a new comment on a specific record within an airtable base and table.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Create Field
Creates a new field within a specified table in an airtable base.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Create multiple records
Creates multiple new records in a specified airtable table.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Create a record
Creates a new record in a specified airtable table; field values must conform to the table's column types.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Create table
Creates a new table within a specified existing airtable base, allowing definition of its name, description, and field structure.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Delete Comment
Deletes an existing comment from a specified record in an airtable table.
Delete multiple records
Deletes up to 10 specified records from a table within an airtable base.
Connect any two apps with Notis in the middle.
Not just Google Calendar and Airtable. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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