Meeting Documentation That Starts Before the Meeting Ends
Notes section ready before the meeting even happens
Trigger
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Action
Create Comment
Creates a new comment on a specific record within an airtable base and table.
Why this helps
Meetings happen, decisions get made, but nobody captured them because there was no agreed place to write notes, so the work vanishes.
- Documentation space exists before the meeting starts
- Builds a habit of capturing decisions and action items
- No post-meeting scramble to recreate what was discussed
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Airtable to Notis
- 2Ask Notis: 'When a new meeting is created, add a comment to the Airtable meeting table that says Ready for notes with space for decisions, action items, and follow-ups'
- 3Select Calendar Event Created as your trigger
- 4Pick the Airtable base and table for meeting records
- 5Test by creating a calendar event and checking Airtable for the prepared notes comment
Questions about this workflow
Does this create a record or just a comment?
Just a comment thread within an existing record, ready for the team to add notes.
Can I pre-populate it with an agenda?
Yes. Tell Notis to pull the calendar event description and use it as the agenda template in the comment.
How do I share notes with attendees after the meeting?
After your automation logs them, you can share the Airtable record link with attendees as your meeting record of truth.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Airtable. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Airtable actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Create base
Creates a new airtable base with specified tables and fields within a workspace; ensure field options are valid for their type.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Create Comment
Creates a new comment on a specific record within an airtable base and table.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Create Field
Creates a new field within a specified table in an airtable base.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Create multiple records
Creates multiple new records in a specified airtable table.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Create a record
Creates a new record in a specified airtable table; field values must conform to the table's column types.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Create table
Creates a new table within a specified existing airtable base, allowing definition of its name, description, and field structure.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Delete Comment
Deletes an existing comment from a specified record in an airtable table.
Delete multiple records
Deletes up to 10 specified records from a table within an airtable base.
Connect any two apps with Notis in the middle.
Not just Google Calendar and Airtable. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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