Turn Calendar Events Into Project Records
Stop manually transcribing new project meetings into your tracker
Trigger
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Action
Create a record
Creates a new record in a specified airtable table; field values must conform to the table's column types.
Why this helps
New projects discussed in calls get scheduled in Google Calendar but never make it into your Airtable project tracker, forcing you to context-switch and re-enter information
- New projects automatically appear in your tracker
- No more context-switching between calendar and project board
- Single source of truth for all active projects
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Airtable to Notis (one-time setup in the portal)
- 2Ask Notis: 'When a new event is created, add it to my projects table with the event name, date, and attendees'
- 3Select Calendar Event Created as your trigger
- 4Notis will ask which Airtable base and table to use for projects
- 5Test by creating a calendar event and verify it appears in Airtable
Questions about this workflow
Will duplicate projects be created if I manually add them?
Only if you both schedule a calendar event and manually add to Airtable in the same moment. Once running, you can skip the manual step entirely.
Can I control which meetings become projects?
Yes. Tell Notis criteria like 'only meetings with 3+ people' or 'meetings with client in the title', and it will apply your rules.
What event details get copied over?
Event name, date, time, organizer, and full attendee list transfer to your Airtable record automatically.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Airtable. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Airtable actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Create base
Creates a new airtable base with specified tables and fields within a workspace; ensure field options are valid for their type.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Create Comment
Creates a new comment on a specific record within an airtable base and table.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Create Field
Creates a new field within a specified table in an airtable base.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Create multiple records
Creates multiple new records in a specified airtable table.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Create a record
Creates a new record in a specified airtable table; field values must conform to the table's column types.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Create table
Creates a new table within a specified existing airtable base, allowing definition of its name, description, and field structure.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Delete Comment
Deletes an existing comment from a specified record in an airtable table.
Delete multiple records
Deletes up to 10 specified records from a table within an airtable base.
Connect any two apps with Notis in the middle.
Not just Google Calendar and Airtable. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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