Never Miss an Attendee Response Again
When someone accepts or declines your meeting, Notis logs that change as a comment on the related Asana task. No more hunting through your email or calendar to figure out who's actually coming.
Trigger
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Action
Create task comment
Adds a new text comment (story) to an existing asana task, appearing in its activity feed.
Why this helps
You send a calendar invite, but then lose track of who said yes and who said no. You end up wasting time checking responses in Gmail or Calendar instead of focusing on prep work or follow-ups.
- See all attendee responses in one place (your Asana task) instead of across calendar and email
- Reduce email checking and mental load by centralizing meeting info
- Catch last-minute declines or changes before the meeting starts
- Stay organized without constantly switching between tools
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Asana to Notis.
- 2Tell Notis: 'When someone responds to my calendar invites, add a comment to the related Asana task showing their response.'
- 3Notis links your calendar events to their corresponding Asana tasks (or creates them if they don't exist).
- 4Test by sending a meeting invite and asking a colleague to accept or decline, then watch the Asana comment appear.
- 5Share this workflow with your team so they understand the pattern and can check Asana for meeting status.
Questions about this workflow
Will every calendar invite trigger this, or only work meetings?
By default, all invites where you're the organizer. You can refine it to exclude personal time or specific calendars.
What if a task doesn't exist for a calendar event yet?
Notis can create it automatically, or you can ask it to skip events without existing tasks. Your choice.
Can this automation handle attendees who don't have Asana accounts?
Absolutely. Notis records the attendee's name and response status regardless of whether they use Asana.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Asana. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Asana actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
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When this happens · Trigger
Do this · Action
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