Turn Calendar Events Into Asana Tasks Automatically
Stop manually transcribing meeting notes into Asana. When you add an event to Google Calendar, Notis creates the matching task in Asana with the same title, time, and attendees.
Trigger
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Action
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Why this helps
You schedule a meeting in Google Calendar, but then forget to create the corresponding Asana task. Later, you realize hours passed and nobody knew it was their responsibility to prepare materials or send follow-ups.
- Never lose a meeting in the chaos between calendars and task lists
- Automatically assign due dates based on your calendar schedule
- Reduce context-switching between Google Calendar and Asana
- Keep meeting details synced without double-entry
Setup
Build it in a few focused steps.
- 1Connect your Google Calendar and Asana accounts to Notis (one-time setup in the Notis portal).
- 2Ask Notis: 'Create an Asana task whenever I add a new event to Google Calendar' or use Automations > New Automation in the portal.
- 3Notis will ask which Asana workspace and project to use, then create the automation.
- 4Test by adding a new event to Google Calendar and verify the task appears in Asana within seconds.
- 5Optional: Refine the automation later if you want to exclude certain calendar types (e.g., personal time).
Questions about this workflow
Will my personal calendar events create Asana tasks too?
By default, yes. You can refine the automation to exclude specific calendars (like Personal or Holidays) by asking Notis to filter them out.
What if my calendar event has no attendees?
Notis creates the task anyway with just the event title, start time, and organizer info. You can add assignees manually in Asana or ask Notis to set a specific assignee in the automation prompt.
Can I customize the Asana task name or add extra fields?
Yes. When setting up the automation, tell Notis exactly what you want: 'Include the event description in the task details' or 'Add a Meeting Prep tag to every task created this way.'
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Asana. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Asana actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
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When this happens · Trigger
Do this · Action
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