Get Meeting-Ready Before You Hit Join
Notis watches your Google Calendar and creates a meeting-prep subtask in Asana a few minutes before each event starts. Grab your notes, pull up the agenda, and join prepared.
Trigger
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Action
Create subtask
Creates a new asana subtask under an existing parent task (`task gid`); `due on` and `due at` are mutually exclusive and cannot be set simultaneously.
Why this helps
Your meeting starts in two minutes and you're scrambling for context: What's this call about? Who's attending? What were the action items from last time? This mental scramble drains your focus and you start the meeting behind.
- Get a focused list of prep steps right before each meeting starts
- Reduce pre-meeting anxiety and scrambling for context
- Keep all prep notes and action items in one place (Asana)
- Train yourself to review meeting details instead of joining cold
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Asana to Notis.
- 2Ask Notis: 'Create a meeting prep subtask in Asana 15 minutes before each of my calendar events' (you can adjust the timing).
- 3Notis will create a subtask under the main meeting task with a standard prep checklist (e.g., review agenda, pull previous notes, prepare questions).
- 4Test with an upcoming meeting to see the subtask appear in Asana at the set time.
- 5Customize the prep template later by telling Notis exactly what prep steps matter most for your meetings (e.g., 'Always remind me to send an agenda 24 hours in advance').
Questions about this workflow
Can I adjust the timing to be more than 15 minutes before?
Yes. Tell Notis your preferred lead time (30 minutes, 1 hour, etc.) and it will adjust the automation.
Will I get prep subtasks for every calendar event, even personal ones?
By default, yes. You can filter to only work calendars or specific event types.
What if I don't have an Asana task for a calendar event yet?
Notis can create one automatically, or skip events without existing tasks. Let us know your preference when setting up the automation.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Asana. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Asana actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
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When this happens · Trigger
Do this · Action
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