Turn Booking Notifications Into Asana Tasks
When someone books a meeting with you through Calendly, your scheduling tool, or your assistant's workflow, Notis catches that event and creates an Asana task with all the booking details.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Why this helps
Your scheduling assistant or Calendly integration sends you a meeting confirmation, but it exists only in email or a notifications app. You have to manually create the Asana task later, or it never happens and the meeting gets lost.
- Meetings booked through any tool automatically appear in Asana without manual entry
- Reduce missed meetings caused by tasks never being created
- Sync external scheduling tools directly into your Asana workflow
- Keep one source of truth for all your meetings and prep
Setup
Build it in a few focused steps.
- 1Connect Asana to Notis (Google Calendar is optional for this workflow).
- 2Ask Notis: 'When my scheduling tool sends a webhook about a new meeting booking, create an Asana task with the meeting details (time, attendee, purpose).'
- 3Notis gives you a webhook URL to configure in your external tool (Calendly, scheduling assistant, etc.).
- 4Test by booking a meeting through your external tool and verifying the Asana task appears.
- 5Optional: Customize the task template to include specific fields like prep time, meeting link, or attendee company.
Questions about this workflow
What information does the webhook need to include?
At minimum, meeting time and attendee name/email. The more details you send, the richer the Asana task will be.
Can I use this with multiple scheduling tools at once?
Yes. Set up a webhook in each tool (Calendly, Cal.com, assistant workflow, etc.) and they'll all create Asana tasks.
What if a meeting is booked in Google Calendar directly instead of through the webhook?
Use the separate 'Calendar Event to Asana Task' automation to catch those. You can run both in parallel.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Asana. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Asana actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
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When this happens · Trigger
Do this · Action
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