Start Every Week with a Planning Ritual
Every Monday morning at 8am, Notis creates a 'Weekly Planning' task in Asana with a prep checklist: review your calendar, check competing priorities, and set your three focus areas for the week.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Why this helps
Monday mornings are chaotic. You open your calendar and Asana at the same time, feeling overwhelmed and reactive instead of intentional. Without a structured planning moment, your week drifts into reactive firefighting.
- Start each week with intention instead of chaos and reaction
- Build a consistent planning ritual that reduces decision fatigue
- Sync your calendar and Asana priorities in one focused session
- Reduce context-switching by batching your weekly review
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Asana to Notis.
- 2Ask Notis: 'Every Monday at 8am, create a weekly planning task in Asana with a checklist: review calendar, check Asana priorities, set 3 focus areas.'
- 3Notis will create the recurring automation and generate the task each week automatically.
- 4On the first Monday, review the task and customize the checklist if needed (add or remove prep steps).
- 5After a few weeks, adjust the time or checklist based on what works for your routine.
Questions about this workflow
Can I change the day or time of the ritual?
Yes. Tell Notis your preferred day and time (e.g., 'Friday afternoon' or 'Wednesday at 10am').
Will the task include my calendar events for the week?
By default, just a reminder to review your calendar. You can ask Notis to pull in your week's events as a list in the task description.
What if I want to skip the planning task one week?
You can delete it manually, or ask Notis to pause the automation and restart it later.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Asana. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Asana actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
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When this happens · Trigger
Do this · Action
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