Auto-draft pre-meeting emails from your calendar
Get a meeting prep email draft automatically generated a few minutes before you're supposed to log on. Use it to send context, ask clarifying questions, or review notes.
Trigger
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Action
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Why this helps
You hop from meeting to meeting without time to send prep messages, gather links, or set agenda expectations. By the time the meeting starts, you're already behind.
- Carve out prep time by getting a pre-filled draft to edit and send before the meeting starts
- Reduce scrambling by having attendee names and meeting details ready to reference
- Lower meeting friction by sending context or agenda in advance without extra manual work
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Gmail to Notis
- 2Tell Notis 'Create an email draft 5 minutes before my meetings' or set it up in the portal
- 3Select the trigger: Event Starting Soon (and set the time window—5, 10, or 15 minutes)
- 4Pick where Notis notifies you when the draft is created
- 5Test by creating a calendar event a few minutes in the future and watch Notis create your draft
Questions about this workflow
What does the email draft contain?
By default, it includes the meeting title, attendees, and start time. You can customize it with plain language—tell Notis 'add agenda items' or 'include a link to the last meeting notes.'
Do I have to send it?
No. The draft is created for you to review and edit. You decide whether to send it, modify it, or delete it. Notis gives you the option without forcing anything to send.
What if my meeting is in 10 minutes?
The trigger only activates within your configured time window (typically 5-15 minutes before). You can adjust this threshold to give yourself more or less prep time.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Gmail. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Google Calendar and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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