Automatically Archive Hubspot Deals from Canceled Meetings
Cancel a meeting and the corresponding Hubspot deal is archived automatically—keeping your pipeline clean and current.
Trigger
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Action
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Why this helps
You cancel or delete a calendar meeting but the Hubspot deal stays active, cluttering your pipeline and creating false opportunities.
- Pipeline stays clean and reflects real opportunities
- Reduces noise in sales forecasts and reports
- Prevents deals from getting lost in clutter
- Automation removes manual pipeline maintenance
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Hubspot to Notis
- 2Ask Notis: 'Archive a Hubspot deal when the related calendar event is canceled' or set up in Automations
- 3Link specific calendar events to their corresponding deals (if not already linked)
- 4Choose your notification channel for archival confirmations
- 5Notis will archive deals when their associated meetings are deleted
- 6Test by canceling a meeting and verifying the deal moves to your archived section
Questions about this workflow
Can I unarchive a deal if I reschedule the meeting instead?
Yes, you can manually unarchive, or set up a second automation to restore deals when meetings are rescheduled.
Will this affect deals I don't want archived?
Only deals explicitly linked to the canceled meeting are archived. Standalone deals are unaffected.
What happens if someone cancels the meeting and reschedules it the same day?
The deal will be archived, then a new deal will be created by a separate automation. You can refine the timing to avoid this.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Hubspot. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Hubspot actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
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When this happens · Trigger
Do this · Action
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