Automatically Create Hubspot Email Records from Calendar Events
Create a calendar event and Notis instantly logs it as an email record in Hubspot—so your entire activity history lives in your CRM.
Trigger
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Action
Create a batch of emails
Creates multiple email objects for record-keeping (does not send emails) within hubspot crm in a single batch, allowing properties and associations to other crm objects to be set for each email.
Why this helps
Calendar events happen outside Hubspot, leaving your CRM activity logs incomplete and making it hard to see the full relationship timeline.
- Complete activity record for every calendar event
- Relationship timeline is accurate and visible in Hubspot
- Less manual logging and data entry
- Better context when reviewing prospect interactions
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Hubspot to Notis
- 2Ask Notis: 'Create a Hubspot email record whenever I create a new calendar event' or set up in Automations
- 3Choose your notification channel for confirmations
- 4Notis creates email engagement records in real-time as you schedule meetings
- 5Test by creating a calendar event and verifying the email record appears in Hubspot within seconds
- 6Verify that attendees are properly associated with their contact records
Questions about this workflow
Will this create a record for every event, including personal ones?
By default, yes. You can ask Notis to only log events from specific calendars or with certain keywords.
What if a calendar event has multiple attendees?
Notis creates one email record and associates all attendees, so the entire interaction is tracked together.
Can I log the meeting notes or description from the calendar event?
Yes, ask Notis to include the event description or notes in the email record for full context.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Hubspot. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Hubspot actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
Google Calendar and Hubspot, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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