Automatically Update Hubspot Quotes When Meeting Details Change
Reschedule a meeting or change the location? Hubspot quotes tied to that meeting update automatically—no manual sync needed.
Trigger
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Action
Batch update quotes
Updates multiple existing hubspot quotes in a batch; each quote is identified by its object id or a custom unique property (via `idproperty`), and only writable properties are modified.
Why this helps
You reschedule or update a calendar meeting but forget to update the corresponding Hubspot quote or opportunity, causing confusion about deadlines and meeting times.
- Quotes stay current when meeting details change
- Eliminates confusion about meeting times and deadlines
- Reduces back-and-forth clarifications with prospects
- Keeps your sales process organized and audit-ready
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Hubspot to Notis
- 2Ask Notis: 'Update my Hubspot quotes when I change a meeting's time, location, or attendees' or set it up in Automations
- 3Select your notification channel for sync confirmations
- 4Notis monitors for calendar event updates and pushes changes to linked Hubspot quotes
- 5Test by rescheduling a meeting that has a linked quote and verify the update
Questions about this workflow
How does Notis know which quotes are tied to a meeting?
You link them manually first (or include the meeting ID in the quote). Notis then keeps them in sync based on that connection.
Will this update quotes that are already sent to prospects?
Yes, by default. You can configure it to only update draft quotes if preferred.
What if a meeting is deleted entirely?
You can set up a separate automation to archive orphaned quotes when their meetings are canceled.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Hubspot. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Hubspot actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
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When this happens · Trigger
Do this · Action
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