Convert Spreadsheet Rows into Subtasks for Detailed Tracking
Each new row in your sheet becomes a subtask under a parent task in Asana, preserving the breakdown structure you've defined.
Trigger
New Rows in Google Sheet
Simple polling trigger that monitors Google Sheets for new rows. Detects when new rows are added and returns the complete row data. Perfect for triggering any workflow based on new sheet entries.
Action
Create subtask
Creates a new asana subtask under an existing parent task (`task gid`); `due on` and `due at` are mutually exclusive and cannot be set simultaneously.
Why this helps
ADHD and autism-friendly work requires breaking tasks into smaller steps, but doing that manually for every item drains executive function and slows progress.
- Work stays broken into manageable, trackable pieces
- Subtasks automatically inherit parent task context
- Easier to spot progress and unblock individual steps
Setup
Build it in a few focused steps.
- 1Connect Google Sheets and Asana to Notis (one-time integration).
- 2Ask Notis: 'For each new row in [sheet name], create a subtask under [parent task name].' (Or via portal: Automations > New, name your automation, write your plain-language prompt.)
- 3Specify the parent task in your prompt: for example, 'all subtasks go under the Q4 Planning task.'
- 4Add a test row to your sheet and verify the subtask appears under the correct parent in Asana.
- 5Activate the automation. New rows now spawn subtasks with zero extra effort.
Questions about this workflow
Can I use a different parent task each time based on sheet data?
Yes, mention in your prompt: 'If column X says [project], create the subtask under [corresponding parent].' Notis will route each row to the right parent.
How do I fill in subtask details from my spreadsheet columns?
Describe it in your prompt: 'Task name is column A, due date is column B, assignee is in column C.' Notis reads your sheet and populates the subtask.
What happens if the parent task is archived or deleted?
Notis will skip creating the subtask and notify you. Update your prompt to point to a valid parent task.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Sheets to Asana. A trigger fires from one place; an action lands in another.
Google Sheets triggers
Asana actions
Aggregate Metric Changed
Triggers when an aggregate metric (SUM/COUNT/AVG/MIN/MAX) changes in a Google Sheets spreadsheet. This trigger monitors an aggregate calculation on a target column (optionally filtered by a search column/value) and fires when the calculated result changes.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
Cell Range Values Changed
Triggers when values in a specified A1 range change in Google Sheets. This trigger monitors a specific cell or range of cells and fires when any values change.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Conditional Format Rule Changed
Triggers when conditional formatting rules change in a Google Spreadsheet. Detects when rules are added, updated, or removed. Uses snapshot-based diffing to detect changes between polls.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Data Validation Rule Changed
Triggers when data validation rules change (added/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Developer Metadata Changed
Triggers when developer metadata entries change (new/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Filtered Range Values Changed
Polling trigger that monitors Google Sheets filtered ranges for value changes. Uses snapshot-based diffing to detect when values matching a data filter change. Emits the matched values when changes are detected.
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
New Rows in Google Sheet
Simple polling trigger that monitors Google Sheets for new rows. Detects when new rows are added and returns the complete row data. Perfect for triggering any workflow based on new sheet entries.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
New Sheet Added in Google Spreadsheet
Polling trigger that detects when a new sheet is added to a Google Spreadsheet.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
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When this happens · Trigger
Do this · Action
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