Auto-draft for matching spreadsheets
Spreadsheet matches your search? Draft an email about it. Discover resources, share findings, no manual composition.
Trigger
Spreadsheet Search Match
Triggers when a new spreadsheet appears that matches a saved search. This trigger uses snapshot-based diffing to detect when spreadsheets matching the search criteria are newly created or become visible to the user.
Action
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Why this helps
Discovering relevant shared sheets buried in Google Drive requires manual searching. Interesting resources get found weeks late or not at all.
- Discover matching spreadsheets automatically
- Draft emails for notification without manual work
- Share findings with team instantly
- Catch relevant resources before they're forgotten
Setup
Build it in a few focused steps.
- 1Connect Google Sheets and Gmail to Notis.
- 2Create a saved search in Google Sheets for criteria you care about (e.g., 'title contains Q3 OR shared by [Team Member]').
- 3Create an automation: 'When a new spreadsheet matches my saved search, draft an email to the team with the sheet details.'
- 4Set the trigger to 'Spreadsheet Search Match' and select your saved search.
- 5Test by creating a spreadsheet that matches the search criteria and confirm a draft appears in Gmail.
Questions about this workflow
How do I create a saved search?
In Google Drive, use the advanced search and save your filter criteria. Notis monitors that saved search and detects new matches.
Can I send drafts to different people based on the match?
Yes. Set conditions like 'if the sheet is from the Sales team, draft to Sales Lead. If from Product, draft to Product Manager.'
What information does the draft include?
The sheet title, creator, creation date, shared permissions, and a direct link to open it.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Sheets to Gmail. A trigger fires from one place; an action lands in another.
Google Sheets triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Aggregate Metric Changed
Triggers when an aggregate metric (SUM/COUNT/AVG/MIN/MAX) changes in a Google Sheets spreadsheet. This trigger monitors an aggregate calculation on a target column (optionally filtered by a search column/value) and fires when the calculated result changes.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Cell Range Values Changed
Triggers when values in a specified A1 range change in Google Sheets. This trigger monitors a specific cell or range of cells and fires when any values change.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Conditional Format Rule Changed
Triggers when conditional formatting rules change in a Google Spreadsheet. Detects when rules are added, updated, or removed. Uses snapshot-based diffing to detect changes between polls.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Data Validation Rule Changed
Triggers when data validation rules change (added/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Developer Metadata Changed
Triggers when developer metadata entries change (new/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Filtered Range Values Changed
Polling trigger that monitors Google Sheets filtered ranges for value changes. Uses snapshot-based diffing to detect when values matching a data filter change. Emits the matched values when changes are detected.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Google Sheets and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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