Paid Invoice Archive Label Automation
Organize paid invoices automatically into a clean archive label. Find any paid invoice in seconds.
Trigger
Invoice Payment Succeeded Trigger
Triggered when an invoice payment is successful in Stripe
Action
Create label
Creates a new label with a unique name in the specified user's gmail account.
Why this helps
Paid invoices get mixed into general folders and labels. Pulling a specific paid invoice for reference becomes a frustrating search.
- Creates a permanent, organized archive of all paid invoices
- Simplifies audits and record-keeping
- Reduces search time when you need to reference a past invoice
- Scales effortlessly as your invoice volume grows
Setup
Build it in a few focused steps.
- 1Connect Stripe and Gmail integrations to Notis.
- 2Create an automation: 'When an invoice payment succeeds, create a new label called Paid Invoices - [Year] if it doesn't exist, then add the invoice email to it for archiving.'
- 3Set 'Invoice Payment Succeeded' as your trigger.
- 4Configure notifications.
- 5Complete a test invoice payment and verify a new label is created (or already exists) and the email is added.
Questions about this workflow
Should I create a single label or one per year?
One per year keeps archives manageable. Notis can create 'Paid Invoices - 2024', 'Paid Invoices - 2025', etc. automatically.
Can I organize by customer instead of year?
Yes, but it scales poorly with many customers. Year-based is usually cleaner for quick searching.
What if the label already exists?
Notis will use the existing label. No duplicates or errors.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Stripe to Gmail. A trigger fires from one place; an action lands in another.
Stripe triggers
Gmail actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Charge Failed Trigger
Triggered when a direct charge fails in Stripe's legacy Charges API
Create label
Creates a new label with a unique name in the specified user's gmail account.
Checkout Session Completed Trigger
Triggered when a checkout session is completed in Stripe
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Invoice Payment Succeeded Trigger
Triggered when an invoice payment is successful in Stripe
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Payment Intent Failed Trigger
Triggered when a payment intent fails in Stripe
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Product Created Trigger
Triggered when a product is created in Stripe
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Subscription Added Trigger
Triggered when a subscription is added in Stripe
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Stripe and Gmail, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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