Your Hubspot Stays Clean, Automatically, Every Week
A cluttered CRM wastes mental energy. Set it and forget it: every week, Notis archives contacts you've marked as dormant, so your active pipeline stays visible and focused.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Why this helps
Your Hubspot contact list grows bloated with old prospects, closed deals, and people who went silent. Scrolling through noise makes it hard to focus on hot leads. Manually archiving them is tedious and never happens, so you end up with thousands of stale contacts.
- Your CRM stays focused on warm, active leads — easier to think clearly
- No manual archiving work — it happens on a schedule you set
- Ideal for founders with ADHD who benefit from minimal visual noise
- Keeps your pipeline metrics accurate by removing noise
Setup
Build it in a few focused steps.
- 1Connect Hubspot to Notis.
- 2Create an automation: 'Every Monday morning, archive all contacts in Hubspot that haven't been contacted in the last 6 months.'
- 3Choose Notis Cron as your trigger, set the day/time, pick your notification channel.
- 4Test by asking Notis to run it manually once, verify that the right contacts were archived, and adjust your criteria if needed.
Questions about this workflow
How does Notis decide which contacts to archive?
You tell Notis your criteria, e.g., 'no activity in 6 months' or 'never converted.' Notis reads your Hubspot and archives based on those rules.
Can I restore archived contacts?
Yes. Archived contacts go to the recycling bin in Hubspot and can be restored if you need them back.
What if I want different schedules for different contact types?
You can create multiple automations. E.g., one cleanup for leads over 1 year old, another for prospects over 6 months old.
Does this affect my email campaigns?
Archived contacts won't receive emails. If you want to re-engage them, restore them first or use a different automation.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Telegram to Hubspot. A trigger fires from one place; an action lands in another.
Telegram triggers
Hubspot actions
New Message Received
Triggered when your bot receives a new message in a private chat, group, or supergroup. To receive every message in a group, Privacy Mode must be disabled for the bot in BotFather.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
New Channel Post
Triggered when a new post is published to a channel where your bot is an administrator.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Callback Query Received
Triggered when a user taps an inline keyboard button attached to one of your bot's messages.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Message Edited
Triggered when a message in a chat your bot can see is edited by its sender.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
New Chat Member
Triggered when a new member joins a group or supergroup the bot belongs to, including when the bot itself is added.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
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When this happens · Trigger
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