Create Review Blocks When Documents Land in Asana
A team member uploads a design file, contract, or proposal to an Asana task. Notis immediately reserves 30 minutes on your calendar to review it, so it doesn't get buried under new work.
Trigger
Attachment Added to Task
Triggers when an attachment is added to a task.
Action
Create Event
Creates an event on a google calendar, needing rfc3339 utc start/end times (end after start) and write access to the calendar. by default, adds the organizer as an attendee unless exclude organizer is set to true.
Why this helps
Files get attached to Asana tasks throughout the day, but there's no signal to actually review them. You discover three weeks later that a critical document was never read.
- Ensure attached documents get reviewed within a reasonable timeframe
- Reserve focused time for document review without manual entry
- Reduce the risk of missing critical attachments in task threads
- Automate a common source of dropped balls for async teams
Setup
Build it in a few focused steps.
- 1Connect both integrations to Notis.
- 2Create an automation: 'When an attachment is added to an Asana task, block 30 minutes on my calendar to review the file.'
- 3Choose whether to add time today, tomorrow, or at the end of the week.
- 4Specify which Asana projects to monitor (or all).
- 5Test by uploading a file to an Asana task and verifying the review block appears.
Questions about this workflow
How long is the review block?
30 minutes by default, but tell Notis to use 15 minutes, 1 hour, or whatever matches your workflow.
Will it create an event for every attachment, or just the first?
By default, every attachment. You can set it to only trigger once per task to avoid overloading your calendar.
Can I exclude certain file types?
Yes. Tell Notis 'only create events for PDFs and images' or 'skip automatically-generated reports,' and it will honor that.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Google Calendar. A trigger fires from one place; an action lands in another.
Asana triggers
Google Calendar actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Insert Calendar into List
Inserts an existing calendar into the user's calendar list.
New Comment on Task
Triggers when a comment is added to a task in a project.
Update Calendar List Entry
Updates an existing entry on the user\'s calendar list.
New Task Created
Triggers when a new task is created in a project.
Delete Calendar
Deletes a secondary calendar. use calendars.clear for clearing all events on primary calendars.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Update Calendar
Updates metadata for a calendar.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Clear Calendar
Clears a primary calendar. this operation deletes all events associated with the primary calendar of an account.
Task Updated
Triggers when a task is updated in a project.
Create Event
Creates an event on a google calendar, needing rfc3339 utc start/end times (end after start) and write access to the calendar. by default, adds the organizer as an attendee unless exclude organizer is set to true.
Delete event
Deletes a specified event by `event id` from a google calendar (`calendar id`); this action is idempotent and raises a 404 error if the event is not found.
Create a calendar
Creates a new, empty google calendar with the specified title (summary).
Connect any two apps with Notis in the middle.
Not just Asana and Google Calendar. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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