Turn Asana Meeting Tags into Calendar Blocks
Use tags to signal intent. Tag a task 'meeting' or 'stakeholder-sync,' and Notis immediately reserves that time on your calendar and alerts attendees.
Trigger
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Action
Create Event
Creates an event on a google calendar, needing rfc3339 utc start/end times (end after start) and write access to the calendar. by default, adds the organizer as an attendee unless exclude organizer is set to true.
Why this helps
You plan a sync in Asana but forget to send a calendar invite. Three days later, the meeting doesn't happen because no one had it blocked off.
- Tag once, calendar and attendees get notified automatically
- Ensure meetings stay on everyone's calendar, not just Asana
- Use tags as a lightweight meeting-planning tool
- Reduce back-and-forth email threads about scheduling
Setup
Build it in a few focused steps.
- 1Connect Asana and Google Calendar to Notis.
- 2Create an automation: 'When a task is tagged as meeting (or sync, or standup), create a calendar event.'
- 3Specify which tags trigger this action.
- 4Choose whether to include attendees from the task assignment.
- 5Test by tagging a task and verifying the calendar event appears.
Questions about this workflow
Can I use multiple meeting-related tags?
Yes. Tell Notis to watch for tags like 'meeting,' 'sync,' 'standup,' or any custom tag you use.
Will attendees be added automatically?
Notis can add the task assignee to the event. You can customize this in your automation prompt.
How does Notis know the meeting time?
It uses the task's due date by default, or you can include a time mention in the task name (e.g., '2pm standup').
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Google Calendar. A trigger fires from one place; an action lands in another.
Asana triggers
Google Calendar actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Insert Calendar into List
Inserts an existing calendar into the user's calendar list.
New Comment on Task
Triggers when a comment is added to a task in a project.
Update Calendar List Entry
Updates an existing entry on the user\'s calendar list.
New Task Created
Triggers when a new task is created in a project.
Delete Calendar
Deletes a secondary calendar. use calendars.clear for clearing all events on primary calendars.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Update Calendar
Updates metadata for a calendar.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Clear Calendar
Clears a primary calendar. this operation deletes all events associated with the primary calendar of an account.
Task Updated
Triggers when a task is updated in a project.
Create Event
Creates an event on a google calendar, needing rfc3339 utc start/end times (end after start) and write access to the calendar. by default, adds the organizer as an attendee unless exclude organizer is set to true.
Delete event
Deletes a specified event by `event id` from a google calendar (`calendar id`); this action is idempotent and raises a 404 error if the event is not found.
Create a calendar
Creates a new, empty google calendar with the specified title (summary).
Connect any two apps with Notis in the middle.
Not just Asana and Google Calendar. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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