Turn New Asana Tasks into Calendar Events Automatically
Capture time commitment instantly. When a new task lands in Asana, Notis creates a calendar event so you reserve focus time before the day fills up.
Trigger
New Task Created
Triggers when a new task is created in a project.
Action
Create Event
Creates an event on a google calendar, needing rfc3339 utc start/end times (end after start) and write access to the calendar. by default, adds the organizer as an attendee unless exclude organizer is set to true.
Why this helps
New Asana tasks pile up while your calendar looks empty. By the time you notice them, you're context-switching between apps and your day is already overbooked with meetings.
- Stop losing tasks in Asana while your calendar appears available
- Reserve focus time before meetings steal your day
- Eliminate manual event creation overhead
- See all your work commitments in one calendar view
Setup
Build it in a few focused steps.
- 1Connect both Asana and Google Calendar to Notis (one-time setup in the portal).
- 2Create a new automation with Notis: tell it 'When a new task is created in Asana, add it to my Google Calendar.'
- 3Choose how to receive run reports (email, Slack, or your preferred channel).
- 4Select the Asana project to monitor and trigger on.
- 5Test with a real new task and verify the event appears on your calendar.
Questions about this workflow
Will every single Asana task create a calendar event?
Yes, by default. You can refine your automation in Notis by telling it to only trigger for specific projects or when tasks have certain tags or priority levels.
What time will the event be scheduled for?
Notis extracts the due date from the task and creates an all-day event by default. You can customize this by mentioning a specific time in your automation prompt.
Can I exclude subtasks from triggering events?
Yes. Tell Notis 'only create events for top-level tasks' or 'skip subtasks,' and it will honor that instruction.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Google Calendar. A trigger fires from one place; an action lands in another.
Asana triggers
Google Calendar actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Insert Calendar into List
Inserts an existing calendar into the user's calendar list.
New Comment on Task
Triggers when a comment is added to a task in a project.
Update Calendar List Entry
Updates an existing entry on the user\'s calendar list.
New Task Created
Triggers when a new task is created in a project.
Delete Calendar
Deletes a secondary calendar. use calendars.clear for clearing all events on primary calendars.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Update Calendar
Updates metadata for a calendar.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Clear Calendar
Clears a primary calendar. this operation deletes all events associated with the primary calendar of an account.
Task Updated
Triggers when a task is updated in a project.
Create Event
Creates an event on a google calendar, needing rfc3339 utc start/end times (end after start) and write access to the calendar. by default, adds the organizer as an attendee unless exclude organizer is set to true.
Delete event
Deletes a specified event by `event id` from a google calendar (`calendar id`); this action is idempotent and raises a 404 error if the event is not found.
Create a calendar
Creates a new, empty google calendar with the specified title (summary).
Connect any two apps with Notis in the middle.
Not just Asana and Google Calendar. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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