Move Calendar Events as Task Ownership Changes
A task is reassigned from your team to another team. Notis automatically moves the calendar event to the other team's calendar so visibility is correct.
Trigger
Task Updated
Triggers when a task is updated in a project.
Action
Move Event
Moves an event to another calendar, i.e., changes an event's organizer.
Why this helps
Tasks get reassigned in Asana but the calendar events stay on your calendar. Other teams don't see the work, and you look like you're still doing it.
- Ensure events stay on the right calendar as work is reassigned
- Improve visibility for other teams by moving events to their calendars
- Reduce confusion about who owns work
- Automate calendar hygiene as task ownership changes
Setup
Build it in a few focused steps.
- 1Connect both integrations to Notis.
- 2Create an automation: 'When a task is updated and reassigned to a different team member or project, move the calendar event to the relevant team calendar.'
- 3Specify which Asana projects to monitor.
- 4Define how to determine the target calendar (by task assignee, project, or tag).
- 5Test by reassigning a task and verifying the event moves to the correct calendar.
Questions about this workflow
What if the target calendar doesn't exist?
Notis will report an error and ask you to create the calendar or update the automation to handle that case.
Can I move events to a client's shared calendar?
Yes, if you have access to that calendar in Google Calendar. Tell Notis the calendar name or ID.
Does the original person lose visibility to the event?
If the event is moved to a different calendar, yes. You can prevent this by having Notis add the original assignee as an attendee instead of moving the event.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Google Calendar. A trigger fires from one place; an action lands in another.
Asana triggers
Google Calendar actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Insert Calendar into List
Inserts an existing calendar into the user's calendar list.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Update Calendar List Entry
Updates an existing entry on the user\'s calendar list.
Attachment Added to Task
Triggers when an attachment is added to a task.
Delete Calendar
Deletes a secondary calendar. use calendars.clear for clearing all events on primary calendars.
New Comment on Task
Triggers when a comment is added to a task in a project.
Update Calendar
Updates metadata for a calendar.
New Task Created
Triggers when a new task is created in a project.
Clear Calendar
Clears a primary calendar. this operation deletes all events associated with the primary calendar of an account.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Create Event
Creates an event on a google calendar, needing rfc3339 utc start/end times (end after start) and write access to the calendar. by default, adds the organizer as an attendee unless exclude organizer is set to true.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Delete event
Deletes a specified event by `event id` from a google calendar (`calendar id`); this action is idempotent and raises a 404 error if the event is not found.
Task Updated
Triggers when a task is updated in a project.
Create a calendar
Creates a new, empty google calendar with the specified title (summary).
Connect any two apps with Notis in the middle.
Asana and Google Calendar, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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