Turn Urgent Asana Tags Into Protected Calendar Time
You tag a task as 'urgent' in Asana. Notis creates a calendar event with notifications and color-codes it so it visually stands out. Crisis work gets the calendar protection it needs.
Trigger
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Action
Patch Event
Updates specified fields of an existing event in a google calendar using patch semantics (array fields like `attendees` are fully replaced if provided); ensure the `calendar id` and `event id` are valid and the user has write access to the calendar.
Why this helps
Urgent tasks land in Asana but your calendar still shows you free. People book meetings with you during critical sprints because they don't see the priority signals from Asana.
- Protect time for urgent work by immediately blocking your calendar
- Signal priority to your team by making urgent work visible in shared calendars
- Use Asana tags as a lightweight escalation tool
- Reduce context-switching by preventing meetings during critical work
Setup
Build it in a few focused steps.
- 1Connect both integrations to Notis.
- 2Create an automation: 'When a task is tagged urgent (or critical, or high-priority), create a calendar event with alerts and color it red.'
- 3Specify which tags trigger this behavior.
- 4Choose alert timing (immediately, 1 hour before, etc.).
- 5Test by tagging a task as urgent and verifying the priority event appears with notifications.
Questions about this workflow
Can I use multiple urgent-related tags?
Yes. Tell Notis 'trigger on urgent, crisis, or critical,' and it will create events for all of them.
What color will the event be?
Red by default, but you can customize it to any color your calendar supports.
Will the event notify other team members?
If their email is in the task assignment, yes. You can control this in your automation prompt.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Google Calendar. A trigger fires from one place; an action lands in another.
Asana triggers
Google Calendar actions
Recurring trigger
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Insert Calendar into List
Inserts an existing calendar into the user's calendar list.
Webhook trigger
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Update Calendar List Entry
Updates an existing entry on the user\'s calendar list.
Attachment Added to Task
Triggers when an attachment is added to a task.
Delete Calendar
Deletes a secondary calendar. use calendars.clear for clearing all events on primary calendars.
New Comment on Task
Triggers when a comment is added to a task in a project.
Update Calendar
Updates metadata for a calendar.
New Task Created
Triggers when a new task is created in a project.
Clear Calendar
Clears a primary calendar. this operation deletes all events associated with the primary calendar of an account.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Create Event
Creates an event on a google calendar, needing rfc3339 utc start/end times (end after start) and write access to the calendar. by default, adds the organizer as an attendee unless exclude organizer is set to true.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Delete event
Deletes a specified event by `event id` from a google calendar (`calendar id`); this action is idempotent and raises a 404 error if the event is not found.
Task Updated
Triggers when a task is updated in a project.
Create a calendar
Creates a new, empty google calendar with the specified title (summary).
Connect any two apps with Notis in the middle.
Asana and Google Calendar, or any other combination from 1,000+ integrations.
When this happens · Trigger
Do this · Action
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