Smart filtering of Drive files into Sheets
Only track Drive files that match your criteria—PDFs, client contracts, invoices—and log them automatically to a dedicated sheet.
Trigger
New File Matching Query
Triggers when a new Google Drive file matches a provided query. This is the legacy query-centric trigger: it preserves Drive API query config such as ``corpora`` / ``driveId`` aliases and emits the historical ``file_matching_query`` event type. ``FileCreatedTrigger`` covers the broader "new file" case and emits ``file_created``.
Action
Append Values to Spreadsheet
Tool to append values to a spreadsheet. use when you need to add new data to the end of an existing table in a google sheet.
Why this helps
You want to track certain types of files in Drive (like invoices or contracts) but manually searching and logging them eats up time.
- Focus your log on the files that actually matter to your workflow
- Reduces noise by filtering out unrelated files
- Makes it easy to find files of a certain type later
- Cuts down on manual file organization work
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Google Sheets to Notis.
- 2Create an automation: 'When a new file matching [your criteria] appears in my Drive, log it to my spreadsheet with the file name, creation date, and file type.'
- 3Specify your search criteria—for example, 'PDFs in the Invoices folder' or 'any file shared externally in the past week.'
- 4Select 'New File Matching Query' as your trigger.
- 5Test by creating or uploading a file that matches your criteria and checking that it's logged.
Questions about this workflow
How do I define the search criteria?
Use Google Drive search operators (name, mimeType, folder, etc.). Notis will guide you through building the query or you can just describe it in plain language.
Can I change the search criteria later?
Yes. Edit your automation prompt at any time to adjust the filter—old matches in the log will remain, but future matches will use the new criteria.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Google Sheets. A trigger fires from one place; an action lands in another.
Google Drive triggers
Google Sheets actions
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Add Sheet to Spreadsheet
Adds a new sheet (worksheet) to a spreadsheet. use this tool to create a new tab within an existing google sheet, optionally specifying its title, index, size, and other properties.
File Created
Triggers when a new file is created in Google Drive.
Aggregate Column Data
Searches for rows where a specific column matches a value and performs mathematical operations on data from another column.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Append Dimension
Tool to append new rows or columns to a sheet, increasing its size. use when you need to add empty rows or columns to an existing sheet.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Batch get spreadsheet
Retrieves data from specified cell ranges in a google spreadsheet; ensure the spreadsheet has at least one worksheet and any explicitly referenced sheet names in ranges exist.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Batch update spreadsheet
Updates a specified range in a google sheet with given values, or appends them as new rows if `first cell location` is omitted; ensure the target sheet exists and the spreadsheet contains at least one worksheet.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Batch Update Values by Data Filter
Tool to update values in ranges matching data filters. use when you need to update specific data in a google sheet based on criteria rather than fixed cell ranges.
New File Matching Query
Triggers when a new Google Drive file matches a provided query. This is the legacy query-centric trigger: it preserves Drive API query config such as ``corpora`` / ``driveId`` aliases and emits the historical ``file_matching_query`` event type. ``FileCreatedTrigger`` covers the broader "new file" case and emits ``file_created``.
Clear Basic Filter
Tool to clear the basic filter from a sheet. use when you need to remove an existing basic filter from a specific sheet within a google spreadsheet.
Clear spreadsheet values
Clears cell content (preserving formatting and notes) from a specified a1 notation range in a google spreadsheet; the range must correspond to an existing sheet and cells.
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When this happens · Trigger
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